Craig Hospital Improves Clinical Forms Processes and Patient Safety with Access Intelligent Forms Suite

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E-forms on demand solution from the world’s leading electronic forms software provider makes it easier to update, publish patient forms and get them into MEDITECH Scanning and Archiving ECM system, while also generating barcoded armbands that ensure correct medication dispensing.

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We selected Access Intelligent Forms Suite for its ability to produce electronic forms on demand, enable us to produce new and updated forms quickly, and generate barcoded patient armbands.

Craig Hospital, a premier specialty rehabilitation hospital in Denver, wanted to move away from the time-consuming process of using an addressograph to apply patient information to forms. Craig also needed a way to change forms, publish new versions of forms as needed, and print barcoded wristbands in support of an enhanced medication dispensation process.

After evaluating several options, Craig Hospital chose the Access Intelligent Forms Suite to meet their needs.

“We selected Access Intelligent Forms Suite for its ability to produce electronic forms on demand, enable us to produce new and updated forms quickly, and generate barcoded patient armbands,” said Rose Selko, clinical applications support specialist at Craig.

Outpatient Services is one of the clinical departments using Access Intelligent Forms Suite. Here, a nurse can select multiple patients and print the same e-forms packet with one click. Each packet is automatically personalized with patient data from Craig’s MEDITECH Client/Server system.

“Our nurses like the fact that the Access system puts patient information directly on the forms, instead of them using the addressograph,” said Heather Engel, who administrates the electronic form project at Craig Hospital. “It has also made updating and publishing forms much simpler and more efficient.”

While it intelligently creates forms packets, the Access system also outputs barcoded wristbands that ensure positive patient identification throughout the visit, as part of Craig Hospital’s medication verification process.

“We cannot administer medication without the barcoded wristbands that the Access suite provides,” Selko said. “It is an important part of our patient safety initiative.”

Once a patient completes their forms, the documents are sent to the Health Information Management (HIM) department. Upon scanning, the MEDITECH Scanning and Archiving (SCA) module uses the forms’ barcodes to send the forms into the correct patient’s electronic medical record (EMR)—with no time-consuming or error-prone manual indexing required.

“The barcodes that Access Intelligent Forms Suite applies to forms make it much easier to scan patient forms directly into EMRs,” Selko said.

Access is committed to delivering hands-on training that empowers customers to take ownership of their enterprise forms management initiatives, and providing exemplary support services. Craig Hospital’s IT team feels the company meets these expectations.

“The Access professional services and support teams are extremely responsive and always willing to help,” Selko said.

“Access also provided us with great training that helped us get the most from our e-forms project,” Engel added.

Craig Hospital is continuing to look at new ways of using Access solutions, including providing an electronic downtime procedure for forms.

About Craig Hospital
Craig Hospital in Denver, Colo., is world renowned as a premier center for specialty rehabilitation and research for people with spinal cord injury and traumatic brain injury. It is a 93-bed, private, not-for-profit, free-standing long term acute care and rehabilitation facility that provides a comprehensive system of inpatient and outpatient medical care, rehabilitation, neurosurgical rehabilitative care, and long-term follow up services.

About Access
Access is the world’s leading electronic forms (e-forms) management, automation and workflow software provider. Our solutions transform any paper-intensive forms process into a paperless, collaborative workflow. Hundreds of hospitals worldwide are using Access solutions to improve patient care and safety, cut costs and enhance electronic health records (EHR), patient safety and downtime planning initiatives. Learn more at http://www.accessefm.com

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Kiffer Davis
Access
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