Output Management: Intelligence Applied to the Processes of Print and Document Technology

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Managing and distributing Documents efficiently is a source of headaches for many organizations. Considering this, the importance of being able to rely on good document software that optimizes business processes, increases productivity and profits becomes clear. In this article we will explore how Document and Print Output Management solutions can help you in your Printing Control and Document distribution processes.

Document Output Management Control

When acquiring document output technology, enterprises should consider that having an integral, scalable and easily integrable solution that covers the entire document life cycle is fundamental for achieving the ROI expected.

DocPath Presents it's Integrated Document Output Management Solution.

When acquiring Document Output Management and Print Output Management technology, enterprises must bear in mind different aspects: having an integral tool that covers the entire life cycle of a document, having a scalable solution that is able to grow in function of the needs of the company, and being able to rely on software that is easily integrable with the organization's existing applications.

-An Output Management solution for every requirement

The motivations that may lead a company to acquire Output Management services and implement Document or Print Output Management software in document printing and distribution processes are very diverse. From delivery efficiency of all kinds of documents to customers with the consequent reduction in time for delivery of contracts, policies, delivery notes, etc. from two weeks to two days, to achieving cost savings that can reach 25 percent. To this end, it is important to seek qualified advice to determine what the needs of the company are and what can be achieved with installing one solution or another.

Following are some scenarios that an organization may be contending with:

  • On demand printing at remote offices

For organizations that have an office network spread across different geographical areas, it is vitally important to be able to ensure that different users are using the same form versions or that they can immediately obtain their printed documents or view them on screen. To be able to do this is a simple matter of acquiring a solution that supports an integrated printing system for all the different delegations.
DocPath Remote Office Printing is a Document Output Management solution that permits users from every office of the same enterprise to request the creation of a document and instantly obtain a printout of it or view it on their own computers. Company resources are optimized and customer service is improved.

  • Document generation and distribution on the Web

Clients increasingly demand from companies the possibility of performing all types of transactional procedures and enquiries on the Internet. These demands are supported by new civic norms that require public and private enterprises to offer their customers some form of telematic communication option. For this reason, it is all the more important to be able to rely on a system that supports generating and distributing all types of documents on the Web.

With DocPath WebDocs Generation, a Document Output Management solution, users can request the creation of a document and instantly view it on their browsers. Thanks to this solution, clients of an organization won't have to go to a physical headquarters to pick up documentation that they need, since they can do it on the Internet. The corporate image of enterprises that apply this type of policy is improved while the costs associated with printing and distributing paper are reduced.

  • High volume document printing environments

If we want to distribute thousands of documents to different clients, we must bear in mind that some may like to receive the information in electronic format but we may have to print the rest of the documents for the others. Another thing to consider is that high-volume printing often involves a post processing operation.

For organizations that commonly deal with these types of situations, there's DocPath High Volume, a Print Output Management solution. This modular solution allows batch applications to generate a wide variety of output formats, electronic as well as print, including PCL, PDF, PostScript and AFP. It also supports post processing operations such as batch separation, postal code classification and envelope marking management, among others.

  • All the documents under control

Today, a lot of important company information ends up in the hands of third parties such as collaborators or clients that have access to confidential documentation. Controlling how this information is used and what is done with it (viewing, printing or modifying it) is essential to any organization, especially to financial and insurance entities and some industrial sector enterprises.

DocPath Total Control, a Document Distribution Management solution, offers a controlled method of document distribution. It manages document archiving and retrieval and controls access to the documents. The objective is to keep control on what information is made available.

  • Control of document printing costs

When studying budgets dedicated to IT, those responsible for Systems often forget the tremendous waste that a badly controlled printing system may suppose. Fortunately more and more organizations are aware of the existence of tools that can provide printing cost savings of up to 25 percent.

How is it possible to achieve this ambitious goal? With a solution that: limits the amount of prints per month to users or departments by assigning periodic quotas; controls the resources that are consumed thanks to an efficient reporting system; registers all the documents that are printed, whatever the format or the number of copies and digitalized prints that have been produced on multifunctional machines.

An ideal solution for medium and small organizations that manage a large volume of documents would be DocPath PennCentral, a Print Output Management solution. It makes it possible to centralize control of all prints from a single server. It also supports on demand printing.

About DocPath
DocPath is present with its Document Solutions in enterprises all over the world. Among its international clients are prestigiously recognized banks and front line corporations, for which it facilitates the difficult and complex task of designing, generating and distributing their critical business documents.
DocPath Corp. takes care of all North American customers from its Suwanee GA facility.


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Betty Bales
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