Cloud-Based Software DynaFile™ Enhances Document Scanning Through Barcode Automation

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Reduces workflow inefficiencies, improves quality control.

DynaFile Document Management

Our clients appreciate the added level of granularity with DynaFile’s barcode scanning module as it alleviates another layer of inefficiency in their workflow process.

Cloud-based online document management software, DynaFile™, enhances their barcode scanning module that takes document scanning and indexing automation to the next level. Many traditional barcode scanning modules only automate the scanning process up to the document type and require additional manual indexing to define the file’s entity such as client name, file number, or property. In contrast, DynaFile has enhanced their barcode recognition technology to go beyond document type and capture the entity information needed for automating the document indexing process.

The benefit to the user is less manual processing and the errors and mistakes associated with it. DynaFile automatically indexes documents from the scanner through barcode cover pages placed in-between sections of the paper file like dividers. These barcode pages are generated and printed directly from the DynaFile system and ensures consistency in assigning the appropriate spellings and indexing schema to each document. DynaFile then reads the barcodes and files the documents appropriately into an a repository, thereby eliminating the intermediate steps of manually sorting and indexing digital files into their appropriate locations.

Brian McCleary, Vice President of Blue Ribbon Technologies (the company that developed DynaFile), said, “Our clients appreciate the added level of granularity with DynaFile’s barcode scanning module as it alleviates another layer of inefficiency in their workflow process.”

Regardless of whether users are scanning one file with a multitude of document types or a hundred, DynaFile allows users to scan an unlimited number of documents with the appropriate entity information into an online document repository, without ever having to manually input any of the indexing information into the system. This along with the software’s batch processing capabilities, which enable digital asset organization of multiple documents from one screen, provides efficient means for businesses to convert from an ad-hoc paper filing system to a robust paperless office.

DynaFile™ was developed to address the need of cloud computing by Blue Ribbon Technologies based in Denver, Colorado in 2000. Recognizing that the power of the internet provided a large opportunity to streamline the day-to-day management of documents, Blue Ribbon set off on a mission to develop an application that would allow companies to more efficiently manage their files and allocate that time to doing business in the cloud. DynaFile™ has then become a leading provider of document management to Fortune 500/1000 companies nationwide. The simplicity and versatility of the system enables businesses of all sizes to integrate DynaFile™ into existing platforms and take full advantage of its functionality. For information and video demonstrations visit http://www.DynaFile.com.

Contact:
Brock Kane
Blue Ribbon Technologies/DynaFile™
8400 E Crescent Pkwy
Suite 600
Greenwood Village, CO 80111
PHONE. 720-528-4322
FAX. (800) 875-5981
EMAIL. bkane (at) dynafile (dot) com
http://www.dynafile.com

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