Indiana Minority and Women's Business Enterprises Division Partners with IT Consulting Firm ENTAP to Develop Contract Compliance Management Software

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The State of Indiana has engaged ENTAP to develop a software system that monitors contract compliance among Indiana’s minority- and women-owned businesses (M/WBE) and the state agencies with whom they do business.The online system will integrate with the state’s existing ERP system, commonly referred to as ENCOMPASS, to provide a single repository through which procurement contracts between state agencies and vendors are seamlessly audited, managed and maintained to support supplier diversity initiatives.

While the State of Indiana is our primary focus at this time, we are confident that our contract compliance management solution will bring value to public sector agencies and municipalities nationwide.

The State of Indiana has engaged ENTAP, an IT consulting and outsourcing firm specializing in enterprise resource planning solutions for the public sector, to develop a software system that monitors contract compliance among Indiana’s minority- and women-owned businesses and the state agencies with whom they do business. Indiana promotes, monitors, and enforces its M/WBE program in order to provide an equal opportunity to minority and women business enterprises that seek to participate in the government’s procurement and contracting process. The online system will integrate with the state’s existing ERP system, commonly referred to as ENCOMPASS, to provide a single repository through which procurement contracts between state agencies and vendors are seamlessly audited, managed and maintained to support the supplier diversity initiative.

“The solution being developed by ENTAP will help simplify the business processes of the M/WBE office through an automated system, as well as enhance our reporting capabilities. It also will enable better contract accountability and reduce the manual management and analysis our Division currently experiences in monitoring more than $70 million in contracts annually,” says Natalee Summers, Indiana M/WBE Division Deputy Director of Business Development and Compliance. ”We’ll not only have a tool to help enforce the objectives of our Commission, but we’ll also be able to more effectively monitor the adherence of firms and agencies to required subcontracting goals.”

The compliance software system will maintain a detailed database of all certified vendors, awarded contracts and vendor and subcontractor payments in order to effectively audit purchase agreements for compliance of terms. It additionally will help the Commission to reconcile sub-contractor (Tier II) inclusion and utilization by prime contractors (Tier I), track certification expirations and renewals, and prepare detailed internal and external reports.

“As a State of Indiana certified MBE since 2005, ENTAP has a keen understanding of the M/WBE Division’s needs to effectively and efficiently manage the volumes of contracts that funnel through the program,” says ENTAP President and CEO Tracy Barnes. “We’ll apply our knowledge of government operations and proven best practices in Oracle ERP system support in order to help the M/WBE Division carry out its program goals. While the State of Indiana is our primary focus at this time, we are confident that our solution will bring value to public sector agencies and municipalities nationwide.”

Initially focused on managing M/WBE contract participation, the Web-based system will be accessible to prospective vendors, as well as prime contractors and sub-contractors, in order to track M/WBE contract status and compliance in real time. Ultimately, the ERP-integrated system will allow compliance tracking for all types of supplier classifications including veteran and re-entry organizations. Anticipating an Indiana launch date of first quarter 2011, ENTAP has already received requests for more information about the Oracle-based software solution from agencies in other states and cities to whom the product will be available the second quarter of 2011.

ENTAP offers extensive experience in providing various IT consulting services to public sector agencies. The firm has been working for more than four years with the State of Indiana in supporting the technology and infrastructure of the State’s ERP system and applications. ENTAP additionally played an integral role in the State’s recently completed ERP financial system conversion project called ENCOMPASS and is also presently involved in the City of Indianapolis/Marion County ERP conversion project.

For more information call 317-634-9523 or visit http://www.entap.com.

About ENTAP
ENTAP, Inc., an IT consulting and outsourcing firm headquartered in Indianapolis, Indiana, provides enterprise business applications and systems consulting and Enterprise Resource Planning (ERP) solutions. The firm offers applications and systems integration services across all technology platforms, operating systems and infrastructures, and specializes in application integration of financial, human resource, supply chain and customer relationship management (CRM) systems. ENTAP participates in government contracting vehicles including GSA (GS-35F-0431W), Navy SeaPort-e (N00178-10-D-6026) and DHS EAGLE I; is a nationally certified Minority Business Enterprise (MBE); and is SBA 8(a) eligible to receive Federal contracts. ENTAP has locations in Indiana and Bethesda, Maryland. For more information call 317-634-9523 or visit http://www.entap.com.

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Toni Richards-Thompson
ENTAP
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