FileTek Trusted Edge – Improving SharePoint Implementations.
Rockville, MD (Vocus) March 25, 2010
FileTek, Inc., a pioneer developer of large-scale data management and information governance solutions, today announced Trusted Edge® for Intelligent Content Migration, a comprehensive information classification and asset management solution that locates, classifies, and moves documents stored on network file shares into secure locations within enterprise content and records management systems. Trusted Edge uniformly classifies, tags, and moves both new and existing content during the archive process, making legacy file migration as easy as pushing a button. The solution provides certified adapters for leading repositories, including Microsoft SharePoint®, Open Text Livelink®, Laserfiche®, Symantec Enterprise Vault™, IBM Content/Records Manager, FileTek StorHouse®, and all repositories that are compliant with the WebDAV interface standard.
One of the biggest challenges facing all organizations as they implement content and records management solutions is how to handle the thousands of existing files that reside on shared drives scattered throughout the network. For years, these shared drives have become nothing more than a corporate junk drawer containing a jumbled mixture of critical and nonessential content, and unfortunately, the problem is getting worse with time. The reality is that shared drives are in an escalating state of disarray, and because of the pain factor involved, decluttering them typically remains at the bottom of the IT to-do list.
Traditional file archive applications normally bulk move data “as is” from cluttered file shares to other locations without collecting important file metadata or applying consistent rules that evaluate individual file content and business value. Choosing this approach has a hefty price tag, including high storage, storage management, eDiscovery, and records management costs due to retaining too much irrelevant information; wasted productivity because documents are difficult to locate; and potential litigation risk and compliance violations as a result of disorganized, haphazardly stored, untagged content. IT managers are reluctant to implement these laborious traditional approaches because they know the result will simply move the problem from one location to another.
In contrast to traditional approaches, Trusted Edge for Intelligent Content Migration painlessly solves the shared drive cleanup dilemma by performing automatic content tagging and reorganization in real-time as the secure migration process occurs. The software intelligently classifies, captures, and relocates only relevant content based on a set of preconfigured, consistent enterprise policies that can be triggered based on file path, file name, file metadata, file type, and even actual file content, thus enabling intelligent decisions about how each item should be migrated and secured. During migration, Trusted Edge tags content with enhanced classification metadata for improved indexing and creates a forensic audit trail that details how each item was processed. This strategy provides added value for users, IT, and legal teams by making it easier for them to utilize, access, and manage critical business assets. It also effortlessly declutters unruly file shares, mitigates litigation and compliance risk, improves the legal hold process, and lowers administration overhead by simplifying file share management.
Brian Babineau, a senior analyst covering storage and information management solutions as well as regulatory compliance, corporate governance, and eDiscovery issues for the Enterprise Strategy Group} (ESG), Inc., details the benefits of using Trusted Edge for Intelligent Content Migration in his white paper, “FileTek Trusted Edge – Improving SharePoint Implementations.” To quote Mr. Babineau, “One of the biggest problems today is that customers rarely take the time to migrate relevant legacy information, choosing to use http://www.filetek.com [SharePoint for only freshly created content. Trusted Edge eliminates this issue altogether ensuring that new and existing data can be consistently managed according to business policies. Customers benefit by immediately getting use out of the SharePoint system while eliminating uncontrollable and unmanageable network file shares.
Mark Seamans, FileTek Vice President and Chief Technology Officer, commented, “Digital housekeeping is an unpleasant task that most organizations don’t know how to tackle. And, the availability of low cost storage has only made the problem worse. Organizations simply add more shared drive space rather than force a cleanup effort. Nonetheless, the pain associated with unmanaged information transcends the cost of additional storage, because unmanaged and cluttered shared drives can lead to information theft and loss, serious compliance violations, litigation risk, and severe penalties and sanctions, factors that greatly affect organizational health and well-being. Trusted Edge breakthrough technology eliminates digital housekeeping pain and ensures corporate wellness by making shared drive cleanup and secure migration to one or more structured repositories a simple, one-click, automated process. As such, Trusted Edge is a key component of a comprehensive records management plan that helps organizations reduce overall costs and achieve information peace of mind.”
FileTek, Inc. is a premier provider of large-scale data management and information governance solutions, enabling organizations, worldwide and across multiple industry segments, to efficiently manage, rapidly access, and effectively govern their ever-growing volume of enterprise data. Since 1984, FileTek has provided comprehensive, award-winning solutions to Global 2000 companies, prestigious educational institutions, and government agencies worldwide. From our patented and innovative StorHouse® high-volume data management solutions to our Trusted Edge information classification and asset management software, FileTek maintains the same steady focus: enhancing and automating information lifecycle management processes for all categories and volumes of data.
FileTek is headquartered at 9400 Key West Avenue, Rockville, MD 20850. Telephone: 301-251-0600. Fax: 301-251-1990. The FileTek international headquarters, FileTek Ltd, is located at One Northumberland Ave., London WC2N 5BW. Telephone: +44 (0) 207 872 5583. Fax: +44 (0) 207 753 2829. The company also has offices across North America. To learn more about FileTek and Trusted Edge, visit: http://www.filetek.com and http://www.trustededge.com.
©2010 FileTek. All rights reserved. FileTek, Trusted Edge, and StorHouse are U.S. registered trademarks of FileTek, Inc. Laserfiche is a registered trademark of Compulink Management Center, Inc. Microsoft and SharePoint are registered trademarks of Microsoft in the United States and other countries. Open Text and Livelink are names and/or marks of Open Text Corporation in Canada, the United States, and other countries. Symantec and Enterprise Vault are trademarks of Symantec Corporation in the United States and other countries. IBM is a U.S. registered trademark of IBM Corporation. Other trademarks included herein are the property of their respective owners. The following U.S. patents protect StorHouse: 4,864,572; 5,247,660; 5,727,197; 6,049,804.