The ROI so far has been extraordinarily high. AutoStore runs on a virtual server and maintenance is next to none.
Rockville, MD (Vocus) June 18, 2010
Stibbe, a full-service Belgian law firm of over 150 specialists, has implemented a document automation solution from Notable Solutions, Inc. (NSi), a leading developer of distributed content capture and workflow solutions.
AutoStore is a server application which orchestrates the capture and secure delivery of paper and electronic documents into business applications. NSi supports more brands and more models of multifunction devices than any other software developer, including touch screen and control panel support for many older models.
Benefits Expand From One Department to the Entire Firm
Stibbe began using AutoStore to automate document workflow in its finance department. Documents there were captured using a networked document scanner. Within several months, AutoStore had been implemented throughout the firm to more efficiently capture, work with and securely store client documents. Using AutoStore, other departments in the law firm began scanning documents on MFPs too. Whether scanned on networked scanners or MFPs, AutoStore converts all of the firm’s documents to full-text-searchable PDF files and then delivers them to Microsoft SharePoint libraries and Interwoven’s iManage.
“AutoStore fits perfectly into Stibbe’s existing infrastructure of iManage, Exchange, Xerox MFPs, and Sharepoint,” says Stefan Loeners, Stibbe” ICT Project Manager. “The ROI so far has been extraordinarily high. AutoStore runs on a virtual server and maintenance is next to none. We opted for a phased implementation, adding more automation jobs as our knowledge of the system grew. The success story does not end here, as we are still finding new ways in which AutoStore can be beneficial to our business.”
“We’re honored that this prestigious law firm has entrusted its clients’ sensitive documents to AutoStore and very pleased that it has enhanced efficiency throughout the firm,” says Mike Morper, NSi’s vice president of marketing.
Server-Based Architecture Enables Efficient, Secure Workflow And Archiving
Many corporate MFPs ship with basic scan-to-email or scan-to-folder capabilities but fall short of what’s required to be an efficient, secure component of an enterprise process automation or archiving solution. AutoStore’s server-based architecture replaces scan-to-email attachments with pointers to the file’s location in a repository or folder – reducing the load on email systems and networks – replaces random naming with structured, intuitive file naming conventions, and replaces individual device management with remote, centralized management of every MFP in the enterprise. It also adds a full audit trail for security and regulatory compliance.
This flexible platform can handle anything from ad hoc scanning to complex, high-volume capture workflows, automated data extraction and integration with multiple line-of-business or archival applications – all from the user’s familiar MFP control panel.
Personalization, Automation and Conversion Tools
By logging in using the control panel, users may also personalize their scanning, workflow and output options. Users can easily build a capture workflow using the MFP’s touch screen and NSi’s intuitive on-screen forms. For example, they can select what document indexing data to capture, whether it is automatically extracted from bar codes or machine-printed characters and how the data is validated. Conversion choices include PDF, Microsoft Office and more. Finally, they can select secure delivery of scanned documents and data into more than two dozen document and content management systems.
About Notable Solutions, Inc. (NSi)
Notable Solutions, Inc. (NSi) is a leading provider of paper and electronic content capture and business automation solutions. NSi’s flagship product, AutoStore, captures paper and electronic documents from a copier, scanner, or printer, then routes the information into the appropriate business system based on the document type. As a result, business is done faster, with less effort ¬— and with less paper. AutoStore is the information on-ramp for nearly 500 models of MFPs and network-attached scanners —from Fujitsu, HP, Kodak, Kyocera, Lexmark, Ricoh, Savin, Lanier, Sharp and Xerox.
Mike Morper, VP, Marketing, Notable Solutions, Inc. +1-240-683-8400 x 5098, Mike(dot)Morper(at)nsius(dot)com