San Jose, CA (PRWEB) August 9, 2006
Finally, the perfect guide for people searching for advice on converting to electronic document imaging management, the new eBook, Paperless Office, from Myth to Reality. Technology advances such as low cost, high speed, personal duplex document imaging scanners and ultra-high capacity disk drives have at last eliminated technical barriers that made conversion to a paperless office environment difficult. This book provides timesaving ideas in a quick, easy-to-read, jargon free way that makes going paperless with document imaging a snap. See more at http://www.documentmanagementbook.com .
Primarily for individual record keeping and paper-intensive businesses such as attorneys, accountants, health care professionals, local government and others who keep many manila folders, Paperless Office, from Myth to Reality, presents everything you need to know to get started. Advice is given on document imaging scanners and hardware, FREE document imaging management software, setting up your record management system, creating a simple, easy-to-use, indexless document imaging filing system, and day-to-day processing. For example, advice you get on selecting the right document imaging scanner saves you from spending too much while taking big advantage of the FREE document management software bundled with the scanner. To find out more about the book, go to http://www.documentmanagementbook.com .
“People have been telling me they are thinking about going paperless but were unsure how to go about it,” reports Pete Harnack, the book’s author. “Previously, electronic document image management was complicated and hard to implement because of technology limitations. That’s changed now. The right technology is available. Document management software is inexpensive. And if you set up your system right in the first place, you can scan and store documents fast without indexing, avoiding the most time consuming step.”
Until now, information on going paperless was focused to the needs of high-end, large company solutions. Even with changes in technology, information has been fragmented about how to put it all together. It really takes someone totally comfortable with both technology and paper-based records to pull all the parts together. Mr. Harnack’s dream was to create a self-help resource for people buried in paper that puts all the key factors together, in an easy-to-read, jargon free way so that going paperless is a very realistic goal.
In keeping with the spirit of “Paperless Office”, the book is an eBook (but you can print it if you desire). A FREE trial download that lets you read the book’s Introduction can be found at http://www.documentmanagementbook.com/trialdownload.html .
Learn about new low cost, fast duplex imaging scanners that will take a folder with 100 pages and convert it into an image file in less than 4 minutes (both sides of the paper)! (To learn more about the author’s scanner, go to http://www.documentmanagementbook.com/reviews). Learn how you can store the equivalent of 120, 4-drawer file cabinets worth of files on a single disk that costs less than $60 (YES, that’s right 120 cabinets). Learn how to use document management software that comes FREE with the scanner that will do quite nicely for most personal and small business needs (To learn more about the FREE software, go to http://www.documentmanagementbook.com/software.html) . Get a valuable list of predefined file categories that virtually eliminates mis-filing. And learn how to avoid time consuming indexing and yet get fast, reliable access to all your key documents.
The author doesn’t advocate completely paperless. In fact, he clearly covers what should be kept in paper form, when to convert to images immediately and when to convert later, how to preserve paper and media (CD & DVDs), where to keep paper (fire proof safe, safe deposit box) and how long to keep certain records. All this adds up to the perfect blend of paperless and paper, optimized for maximum productivity.
Going paperless has many benefits. They include an increase in personal productivity, cost cuts, less clutter, freed up space, instant record access, avoid refiling, document backup in case of theft, fire or natural disaster, portable records so you can work with records regardless of your location, and you avoid off-site record storage cost. All-in-all, there is a great payback on your investment when you get this good advice. The author suggests most people can implement a great document imaging system for under $800 – about the cost of a good 4-drawer lateral file.
About the Author:
For the last four years, Peter Harnack has provided record management solutions to clients in the South San Francisco Bay Area with TAB Sales of California. Previously, he was the Technology Product Manager for TAB Products in Palo Alto focused on record management color-coded labeling and barcode-based file tracking systems. With ScanSoft (now Nuance), as Senior Product Marketing Manager, he led the development team for the award winning (two-time Codie award finalist), market leading electronic forms software system, OmniForm. Mr. Harnack is a Certified Document Imaging Architect and has his Masters in Science and Technology Management from Oregon Health Sciences University.