Physical Therapy Documentation Just Got Easier and Better This 2012

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Computers revolutionized the way information is stored and shared. Now, electronic medical records (EMR) technology is bringing medical practices into the digital age, making physical therapy documentation quicker and more efficient. International marketing expert, Nitin Chhoda, was one of the first to adopt the innovative technology in his own practice and provides therapists with new ways to utilize the systems in their own clinic.

physical therapy documentation software

Clinics need new patients to grow, and electronic documentation provides the analytical tools to market successfully for an expanding practice.

Physical therapy software offers significant advantages over paper documents,” said Chhoda. “An EMR increases efficiency and productivity, and they offer a secure means of documenting a wide range of information.”

An EMR can be operated from a laptop or tablet for portability and convenient access from any locale. Chhoda noted that EMRs are changing the way medicine is practiced, from scheduling to billing, allowing therapists to document every aspect of a patient’s visit in real time as exams and treatments are taking place. Every single detail can be entered, from symptoms and prescriptions to billing information.

Information is entered into the patient’s permanent record at the time of the visit. There’s no longer any need for transcriptions or entering notes at a later date, and the information can be accessed immediately by anyone with the need to know. Patient data is available in a clear and readable format, with no need to decipher notes made on the fly.

EMRs offer a whole-office system of practice and patient management. Physical therapy scheduling software allows clients to make appointments online, provide insurance information, and set up a patient profile before they ever visit the office. Time spent in the waiting room filling out pages of medical history is reduced, allowing therapists to provide treatments in a quicker and more efficient manner.

An often overlooked facet of an electronic medical records system is the marketing capabilities. Chhoda noted that EMRs provide therapists with the means to document referrals and monitor marketing efforts. Clinics need new patients to grow, and electronic documentation provides the analytical tools to market successfully for an expanding practice.

Perhaps one of the biggest advantages of physical therapy documentation software is electronic billing. Physical therapy billing is quick and can be ready for submission before patients have completed their treatment. Data can also be saved and batch submitted at the end of the day. Clinics enjoy better cash flow for a more profitable business.

The possibility always exists for a lawsuit and reimbursement paybacks. Occupational therapy software provides a date stamped record for complete accuracy. EMRs provide multiple billing and coding options to reduce mistakes, errors and paybacks.

Some of the first to adopt office systems are Clinical Contact and Therapy Newsletter. Chhoda is now leading the way for physical therapists across the nation with electronic medical records. As part of that effort, he shares new ways to utilize physical therapy documentation software. His expertise assists therapists with the transition process and helps them establish an EMR in their practice before the 2014 deadline.

Chhoda’s office can be reached by phone at 201-535-4475. For more information, visit the website at

Nitin Chhoda PT, DPT is a licensed physical therapist, a certified strength and conditioning specialist and an entrepreneur. He is the author of "Physical Therapy Marketing For The New Economy" and “Marketing for Physical Therapy Clinics” and is a prolific speaker, writer and creator of products and systems to streamline medical billing and coding, electronic medical records, health care practice management and marketing to increase referrals. He has been featured in numerous industry magazines, major radio and broadcast media, and is the founder of Referral Ignition training systems and the annual Private Practice Summit. Chhoda speaks extensively throughout the U.S., Canada and Asia. He is also the creator of the Therapy Newsletter and Clinical Contact, both web-based services to help private practices improve communication with patients, delivery better quality of care and boost patient retention.

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