Private Practice Marketer, Nitin Chhoda, Reveals How Physical Therapy Documentation Can be Easier with EMRs

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Patient documentation systems can be one of the biggest financial drains on a physical therapy practice – and the leak can often go unnoticed. If it takes a staff member 10 minutes to document a visit and the office is currently seeing 100 patients a week, that amounts to almost 17 documentation hours per week. Chhoda shows how a practitioner can maximize the time they used with the help of EMR system.

Electronic Medical Records

Files don’t get misplaced because they’re all digitized and organized to work with billing and scheduling. One change in the system affects the patient’s entire file.

As per Chhoda's latest blog post, the truth is that it's almost always takes longer than 10 minutes to complete physical therapy documentation especially in today's practice. At $50 an hour, an office would easily spend a minimum of $850 a week per week filling out very necessary paperwork. Physical therapist and editor of, Nitin Chhoda, strongly believes these costs could be saved by incorporating EMRs (electronic medical records) into a practice,

“Physical therapy scheduling software does one job. Physical therapy billing software does another. When the two components work separately, the tasks get done, but sometimes not as efficiently as they should be,” said Chhoda. “EMRs essentially help unite all of these tasks so that when physical therapy documentation is complete, the office staff can do billing and new scheduling in one swoop. It all works together, saving time and money.”

As he tells readers on the site, once the system is put into place, less time is spent retrieving and filing patient records. Instead, clinicians use physical therapy documentation software on tablets, which reduces the documentation process to a minute or two. That documented information is immediately available to the medical coding and billing staff, which means the turnaround time for submitting claims also ends up being much shorter.

“Physical therapy documentation software takes a lot of the human error out of the equation,” added Chhoda. “Files don’t get misplaced because they’re all digitized and organized to work with billing and scheduling. One change in the system affects the patient’s entire file. Everybody in the office can see what’s going on from a single interface. That’s powerful.”

Chhoda’s office can be reached by phone at 201-535-4475. For more information, visit the website at

Nitin Chhoda PT, DPT is a licensed physical therapist, a certified strength and conditioning specialist and an entrepreneur. He is the author of "Physical Therapy Marketing For The New Economy" and “Marketing for Physical Therapy Clinics” and is a prolific speaker, writer and creator of products and systems to streamline medical billing and coding, electronic medical records, health care practice management and marketing to increase referrals. He has been featured in numerous industry magazines, major radio and broadcast media, and is the founder of Referral Ignition training systems and the annual Private Practice Summit. Chhoda speaks extensively throughout the U.S., Canada and Asia. He is also the creator of the Therapy Newsletter and Clinical Contact, both web-based services to help private practices improve communication with patients, delivery better quality of care and boost patient retention.

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