DRS RACexpress Provides Medical Records Electronic Formatting for Ongoing Medicare Recovery Act Contractors (RAC) Audits - RACexpress, a Turnkey Solution for Hospitals and Medical Clinics

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The DRS Imaging Group announced today that it is offering a turnkey document preparation solution - the RACexpress - for hospitals and medical clinics who must respond to ongoing records audit requests by RAC in a timely fashion.

It helps hospitals and clinics because they don't have to acquire additional personnel and equipment to comply with RAC audit demands. DRS already has the expertise, resources and experience to quickly and easily handle the records formatting aspect of RAC audits. We understand the specific formatting requirements of each regional Contractor.

The DRS Imaging Group announced today that it is offering a turnkey document preparation solution - the RACexpress - for hospitals and medical clinics who must respond to ongoing records audit requests by RAC in a timely fashion.

Beginning January 1, 2010, hospitals, clinics, hospices and medical practitioners who process Medicare claims will be subjected to audits of random medical records conducted by a regional Recovery Act Contractors under the auspices of the Centers for Medicare and Medicaid Services (CMS). During the past three years, a test program has proven immensely successful in recovery over a billion dollars of excess Medicare claim payments, and Congress has now made RAC audits permanent law. Up to 200 medical records, each usually consisting of several hundred paper documents, may be requested by the regional RAC for auditing very forty-five to sixty days. Requested records are required to be in a specific electronic format compatible with the auditing systems of the regional RAC.

DRS has launched the RACexpress as a turnkey solution to relive hospitals and medical clinics of the ongoing burden of providing requested medical records for RAC audits in the required electronic format. RACexpress is designed to work on a rotating schedule, performing paper record conversions onsite or at one of the DRS local facilities as the need arises. Whenever a medical institution receives a new RAC audit request for specific medical records, they simply call DRS who thereafter handles all aspects of document preparation. The end result is a CD or DVD delivered to the medical facility containing indexed records in an electronic format guaranteed to be compatible with their RAC's auditing system. The charge for the RACexpress service is targeted to be within the amount medical facilities are reimbursed by CMS for document preparation fees.

The DRS Group is one of the oldest and largest service bureaus in the United States. It offers a complete line of document management services including document imaging, data capture, micrographics and secure online document archiving and retrieval. The company is a leader in document conversions for local, state and federal government agencies; financial institutions; hospitals; and major corporations. With eleven production facilities along the eastern seaboard, The DRS Group currently converts more than 100 million documents each year.

Medical records are converted to the required electronic format in secure facilities that ensure patient confidentiality. "Our RACexpress solution is fully HIPAA compliant," notes Jim Sheridan, executive vice president of DRS.

"The RACexpress is intended to be a win-win solution for everyone," explains Cliff Newman, DRS's chief executive officer, "It helps hospitals and clinics because they don't have to acquire additional personnel and equipment to comply with RAC audit demands. DRS already has the expertise, resources and experience to quickly and easily handle the records formatting aspect of RAC audits. We understand the specific formatting requirements of each regional Contractor."

Paul Solomon, the DRS chief operating officer, agrees, "The packaged RACexpress solution allows us to set up a rotating schedule to be on-call whenever a hospital or clinic receives a new RAC audit request. At that point, we simply step in and handle all records preparation tasks - it's a painless solution that allows medical facilities to continue to focus their activities on managing their businesses and caring for patients. And we can normally accomplish the RACexpress service within the amount customers receive from CMS to cover document scanning expenses, so out-of-pocket costs are negligible."

The medical industry is already facing increased pressure to transform paper files to electronic medical records for enhanced efficiency and patient safety. Plus they must train doctors and nurse on electronic order entry (CPOE). Adding ongoing RAC audits to this growing burden could inhibit progress. Hence, the ability of the DRS RACexpress to mitigate the impact of RAC audits is a timely solution, especially when it presents a break-even alternative for hospitals and clinics.

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