The ODS Companies Selects Archive Systems for Records Management Services and Virtual File Delivery

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Company Begins the Transition from Paper to Online Documents

Archive Systems, a leading provider of document management services, today announced an agreement with The ODS Companies, a Portland-based health insurance company, to provide business records storage and Virtual File Delivery services. Virtual File Delivery enables documents to be delivered through the Web instead of by manual delivery.

“Our decision to make the transition to Archive Systems was based on several important factors. Pricing was important, but excellent communication and industry expertise also drew us closer to signing with Archive Systems. We then toured the new facility and learned about their state-of- the-art record management systems, as well as their customer service capabilities and commitments. Finally, it was their willingness to go the extra mile that closed the deal for us,” said David Shaffer, Director of Facilities & Purchasing for ODS.

ODS is storing medical and dental insurance related documents at Archive Systems’ Portland location. The new facility was awarded the Leadership in Energy and Environmental Design (LEED®) Gold Certification. LEED is an internationally recognized certification system that measures a building or community's performance across all environmental metrics including energy savings, water efficiency, CO2 emissions reduction, improved indoor environmental quality and stewardship of resources and sensitivity to their impacts.

ODS uses Archive Systems’ Virtual Records Center (VRC), a powerful solution that brings the Records Center online. The VRC provides complete access to Archive Systems’ full range of records management services, including business records storage, Virtual File Delivery, secure document shredding, and offsite data storage.

“ODS places a high priority on their records management program and must adhere to numerous regulations. We are excited to be able to meet their needs while giving them the tools to better manage their medical records. Once companies such as ODS learn about this integration of technology to enhance their ability to instantly manage and view business-critical information, they are eager to get started,” added Andy Koval, Executive Vice President at Archive Systems.

About ODS Companies
ODS is an independent Oregon corporation that provides a full range of medical and dental plans for employers and individuals. Founded in 1955, the company is Oregon's oldest dental insurer and a fast-growing medical insurer. ODS currently serves more than 1.5 million members with dental or medical insurance. For more information, please visit http://www.odscompanies.com.

About Archive Systems, Inc.
Archive Systems delivers products and services that enable organizations to manage paper and digital documents. The company provides a bridge to a paperless future by uniting traditional records management services with cloud-based Virtual File Room technology. Records management services range from physical records storage and secure document shredding to digital document conversion services and on-demand Virtual File Delivery. Archive Systems' flagship document management platform, ASPEN, automates and optimizes complex document-based processes, and manages the flow of work throughout an organization. ASPEN Accounts Payable automation combines AP best practices with ZeroTouch AP imaging and workflow. Additional ASPEN Virtual File Room applications support document centric areas such as human resources, vendor management, and contract and lease management. These technologies, combined with Archive Systems document services, capture, store, route, and archive documents online – improving efficiency and accuracy while lowering costs. Archive Systems is changing the way the world manages documents. For more information, please visit http://www.archivesystems.com.

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Craig Abramson
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