Brazoria County Automates Legislative Management Process with SIRE Technologies

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Officials at Brazoria County, Texas have recently automated their legislative management process. The County has implemented SIRE Technologies electronic document management system, agenda management solution, audio streaming, and automated voting module.

SIRE Technologies, Inc.
We have already seen the benefits of SIRE in terms of time for preparation, ease of finding information quickly, and less paper in moving toward a paperless office.

Brazoria County officials saw a need to acquire a legislative management system based on the following factors:

•Too much time was being used to prepare for Commissioner’s Court both pre and post meeting
•There was no consistency in submitting orders for the Agenda Process or for the preparation of the minutes
•The agenda process was very paper intensive- the county wanted to move ahead with a green initiative and go paperless
•Too much manual work was involved in the agenda and minutes preparation process

According to Joyce Hudman, County Clerk, among all of the bids submitted for a legislative management system, SIRE Technologies was the only vendor that could meet each of the county’s requirements without incorporating a third party provider.

Previous to implementing SIRE, the County Clerk’s office staff spent over a week preparing minutes after Commissioner’s Court meetings. Hudman said that since implementing SIRE, both the County Clerk’s and County Judges Offices are able to have all minutes processes finished and published to the web the same day as the meeting, in most cases, and never more than two days later.

This conservation of time in agenda and minutes preparation is just one benefit the county has seen since purchasing SIRE’s suite of solutions. Along with automating the agenda and minutes process, SIRE records meeting audio and makes it available online as soon as the meeting is uploaded to the web. The audio is tied to the associated agenda item, eliminating the need to listen to the entire clip in order for the listener to find the portion they’re looking for. This improves usability and transparency for both Brazoria County staff and constituents alike.

“We have already seen the benefits of SIRE in terms of time for preparation, ease of finding information quickly, and less paper in moving toward a paperless office. We expect as we continue to learn more about the capabilities of SIRE and that it will continue to enhance the productivity and ease in managing this office,” Hudman said.

About SIRE Technologies, Inc.:
SIRE Technologies, Inc. is a leading provider of document management, agenda automation, and electronic plan review solutions specifically designed for state and local government agencies. SIRE's comprehensive suite of solutions allows you to accelerate document recording, simplify business processes, and entirely automate your records and agenda management cycle. SIRE's time-tested results help create excellence in local governance by increasing productivity, decreasing workloads, and reducing overhead while improving access to information and service levels for the public.

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Sarah Ellington
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