Houston Middle School Saves Money, Frees Budget for New Equipment with Asset Tracking Solution from Wasp Barcode Technologies

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By keeping tabs on existing equipment, school staves off waste and speeds up audits

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The convenience of having the asset database with you at all times means verifications and updates can constantly occur. It makes tracking assets accurate and faster than ever before.

With school budgets squeezed tighter each day, the last thing West Briar Middle School could afford was lost equipment. Starting this school year, West Briar will be able to spend virtually all of its equipment budget for new items instead of replacing misplaced assets, thanks to Wasp Barcode Technologies.

A school in the Houston Independent School District (HISD), West Briar serves more than 1,350 students with a staff of 80 teachers. During the past few years, the school was cited by HISD for excessive equipment shortages at the end of the year. In addition, with the many tasks at hand, West Briar frequently missed the deadlines for its annual equipment audits.

“No one was happy with the situation,” said campus network specialist Erskine Vanderbilt. “It cost time, money and lots of unwanted attention from the district.”

The school purchased Wasp MobileAsset asset tracking software, plus a mobile computer and barcode printer. Using a classroom-by-classroom equipment checklist, Vanderbilt began affixing barcode labels to each asset. Now, each asset can be checked in and out with a simple scan on the mobile computer. If a computer or device is sent out for service, MobileAsset can track the equipment’s status and location, as well as any replacement device.

“A mobile computer is ideal for schools and other organizations that have equipment spread out over a large number of rooms or offices,” said Tom O’Shea, general manager for Wasp Barcode Technologies. “The convenience of having the asset database with you at all times means verifications and updates can constantly occur. It makes tracking assets accurate and faster than ever before.”

Vanderbilt expects Wasp MobileAsset to cut his annual audit time by about 75 percent, since he will complete the process in approximately three weeks rather than three months. Plus, the annual audit deadlines will be met. In addition, he can now deploy new equipment to classrooms much faster.

“Being able to accurately account for the equipment will eliminate having to repurchase equipment that has been lost or misplaced,” Vanderbilt added. “The replacement money comes from the school’s funds. There are much better things we can use the money for than replacing technology we own, but can’t find.”

A complete synopsis of West Briar’s results with Wasp MobileAsset is documented in a case study that can viewed at http://bit.ly/Asset_Tracking_CaseStudy.

About Wasp Barcode Technologies
Wasp Barcode Technologies provides data capture and tracking solutions designed specifically for small business. Products include inventory control, asset tracking, time and attendance, barcode scanners, barcode printers, and point of sale (POS) solutions. Wasp products help small business owners manage their companies more efficiently with improved productivity and profitability. Learn more at http://www.waspbarcode.com or call 866-547-WASP (9277).

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Lesley Hensell
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