M-Files Legal Document Management Solutions to be Showcased at LegalTech New York 2011

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Easy, Affordable and Secure Solution for Managing Important Legal Documents Delivered via the Cloud or On-Premise

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With M-Files, legal practitioners become more efficient and productive because the right documents are instantly available when needed.

Motive Systems, the developer of M-Files easy document management software and the cloud-based document management service M-Files Cloud Vault, will demonstrate its solutions for law firms and legal practices during LegalTech 2011 on January 31 - February 2, 2011 at the Hilton New York Hotel. Motive Systems will showcase both M-Files and M-Files Cloud Vault at booth 2108.

M-Files is a simple and secure solution for managing the document-intensive processes inherent in legal practices and law firms. M-Files helps organize, manage and track important business documents using simple tags and keywords, eliminating the need for chaotic and difficult to manage Windows folders. With M-Files, users store documents in a centralized vault, the same as they would on any other hard drive on the system or network. But rather than searching through chaotic folder structures, users simply save documents to the vault and tag. M-Files works like Windows Explorer, so the vault is accessed like My Documents, it's just faster and more secure.

M-Files supports secure access permissions to ensure that only authorized personnel can access confidential documents and manages version history to ensure the latest edition of a document is always accessible (while also providing access to prior versions if needed). M-Files can also automate important business processes such as the review and approval of contracts and other legal documents, with notifications to alert others when actions are required, or when tasks have been completed. Complete logs and audit trails are also maintained, making it easy to view and verify all document activity.

“Law firms and legal practices must be able to effectively organize and manage a myriad of legal documents, including client records, case files, contracts, pleadings, depositions, resolutions, legal research, emails, scanned paper documents, and so on,” said Greg Milliken, president of Motive Systems. “With M-Files, legal practitioners become more efficient and productive because the right documents are instantly available when needed. In addition, M-Files replaces the error-prone and time consuming manual procedures law firms often utilize to manage their documents with secure and automated processes.”

“We understand that the security of sensitive documents is of paramount importance in the legal field,” added Milliken. “M-Files has been developed to provide the highest level of document security and traceability. In addition to providing data encryption and secure access permissions per document, M-Files also enables automatic backups of all data to eliminate any risk of data loss. Law firms and legal practices can rest assured their sensitive documents are safe and secure within our electronic document management system.”

Simple and Inexpensive Legal Document Management System in the Cloud or On-Premise
Document management software has traditionally been complicated and expensive, requiring businesses to make significant investments in the software, the IT resources to configure and maintain it, and the associated training costs. As a result, many firms have not taken advantage of document management technology and continue to depend on the typical folder-based approach that consists of managing important business documents and processes using ad-hoc, homegrown methods. M-Files changes this because it doesn't require users to alter the way they work. Users simply work the way they always have by using a standard Windows Explorer interface, and the same File Open and Save commands they use in the applications they already know and use every day.

M-Files Cloud Vault is a new hosted document management service that enables any document to be tagged, organized and stored in the "cloud" for instant retrieval by simply typing in a tag, or any word contained in the document. Emails and scanned paper documents are fully supported. With M-Files Cloud Vault, there's no need to purchase or configure a server, so it is easy and fast to get up and running. M-Files Cloud Vault is extremely affordable, starting at less than $20 a month, per user. By offering a complete, hosted document management system at an affordable price, Motive Systems aims to make this technology accessible to any law firm or legal practice. Firms can also deploy M-Files as an on-premise solution if specific security and compliance policies require that certain documents remain behind the company firewall. Learn more about the advantages of document management for law firms and legal practices by watching our M-Files Legal YouTube video.

About LegalTech
LegalTech is the most important legal technology event of the year. Legal Technology is ever changing, and LegalTech offers law firms and legal departments the ability to stay on top of this evolving industry to improve their law practice management. LegalTech is part of ALM Conferences and Trade Shows, a leading producer of educational and networking events for business leaders and professionals.

About Motive Systems
Motive Systems develops M-Files easy-to-use, professional document management software and the Cloud-based document management service M-Files Cloud Vault that enable companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. Over 100,000 individuals at more than 12,000 customers in over 70 countries worldwide use M-Files to manage their documents. M-Files is available in 21 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines, Parker Hannifin, and Tupperware. For more information, visit http://www.m-files.com, the M-Files blog, and follow us on Facebook or Twitter.

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Matthew Meigs
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