Successfully Managing an EMR Transition in a Practice Shared by a Licensed Physical Therapist

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Since EMR system will be a mandatory for the coming years, Nitin Chhoda, a physical therapist shares some ways how to successfully manage an EMR transition in a practice. He recently published the same information into his latest blog post in

physical therapy management

It is important to ascertain staff expectations because each employee has goals that are hindered by the current system implemented in the clinic.

These days it would certainly be an advantage for any healthcare provider to make the transition to electronic medical records. Compared to the traditional file and paper system for archiving and managing medical data, EMRs are faster, more efficient and certainly more convenient for both the provider and the patients that they service. However, transferring or overhauling the entire system is not an easy task as one might think.

Nitin Chhoda, a licensed physical therapist and international private practice marketing expert says that the transition should be gradual and not rush, because there are things that need to be addressed carefully like the migration of data from paperwork into electronic records.

However, there are many advantages that could be enjoyed if data management is turned into the electronic medical records system. A very good management is needed when transitioning from a traditional paperwork-based data archiving into EMR.

First thing to manage is the expectation of the staff about the new system. Remember that they had been implementing the manual form of data archiving for years and the process has been instilled firmly into their minds. It would take a lot of training in order for them to be integrated fully into the EMR system, and the attitudes of staff would vary. Some would welcome the change as they realize the convenience that the EMR could bring to the organization. Others would feel threatened or they would feel anxious about the shift to an entirely new way of doing things in the clinic. These are attitudes that need to be managed, and it would be the manager’s job to explain to his staff and get them involved in the planning process so they could integrate themselves easily into the EMR system when it has been implemented already.

The next concern would be to choose the ideal EMR for the clinic or medical establishment. EMRs are tools that can either aid or bring down productivity, so it is important that one should not rush with their choices just because they want to have an EMR up and running in the practice.

It is important to ascertain staff expectations because each employee has goals that are hindered by the current system implemented in the clinic. These individual goals are actually powerful indicators of which EMR software should be implementing because they give an idea of what the criteria would be in making the selection when the time comes.

The EMR will ultimately prove itself to be the most useful tool when the time comes. It would take a whole of adjusting to, but once the process is up and running, everything will become smooth and convenient for everyone including the staff, as well as the patients that the clinic serves.

Chhoda’s office can be reached by phone at 201-535-4475. For more information, visit the website at

Nitin Chhoda PT, DPT is a licensed physical therapist, a certified strength and conditioning specialist and an entrepreneur. He is the author of "Physical Therapy Marketing For The New Economy" and “Marketing for Physical Therapy Clinics” and is a prolific speaker, writer and creator of products and systems to streamline medical billing and coding, electronic medical records, health care practice management and marketing to increase referrals. He has been featured in numerous industry magazines, major radio and broadcast media, and is the founder of Referral Ignition training systems and the annual Private Practice Summit. Chhoda speaks extensively throughout the U.S., Canada and Asia. He is also the creator of the Therapy Newsletter and Clinical Contact, both web-based services to help private practices improve communication with patients, delivery better quality of care and boost patient retention.

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