Executive Travel Directors Announces the Benefits of Freelancing for Meetings and Events Professionals

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Meetings and events have peak season demands that can be satisfied with the use of freelance independent program support staff.

Businesses are not the only beneficiaries in a partnership between an independent contractor and business.

Businesses outsource administrative tasks to independent contractors to trim costs and grow margins. This is particularly essential for firms that require the completion of a high volume of administrative tasks at peak times, as opposed to a consistent stream of work demands throughout the year. Surges of such administrative tasks are typical in the meetings and events business, an industry that has potential to save money and energy by using third party staffing firms that provide independent contractors.

Third party staffing firms, such as Executive Travel Directors (ETD), offer time and cost efficiency to meetings and events professionals by consolidating recruiting, hiring, scheduling and paying on-site meeting staff to execute and facilitate program details set forth by Meeting Planners. Using independently contracted Travel Directors as an extension of a Meeting Planner’s team reduces the costs and risks associated with employment, as third party staffing companies facilitate much of the administrative burdens, offer the proper business insurance coverage, and serve as a liaison between ICs and meetings and events professionals.

Prior to Travel Directors ever stepping on-site, meeting planning organizations are hard at work attending to every detail of a program. Sometimes, however, due to internal constraints, timing, or large scale projects, planning companies require assistance beyond on-site support, and instead during the meeting planning process. In order to complete all planning tasks and alleviate pre-program pressures, planning companies may benefit from contracting an independent Meeting Planner for several weeks or months. This variable need for planning resources is why ETD also pairs meeting planning firms with freelance planners. By providing additional Meeting Planners on a contractual basis, ETD’s contract planner service allows clients to tend to peak season demands or delegate one-off programs, therefore aiding our meeting planning partners in accomplishing their overall mission.

    Businesses are not the only beneficiaries in a partnership between an independent contractor and business. While overall worker satisfaction is greatly impacted by salary rates, there are non-money related factors to workplace happiness. According to a report published by the Staffing Industry Review, the majority of independent contractors are happier and more productive because they have a healthier amount of personal time. The average IC estimates they have 28 more personal days than the average corporate employee (Staffing Industry Review). Among these ICs, seventy-one percent claim this down time results in higher productivity on the job.

Executive Travel Directors (ETD) is a Chicago-based company providing onsite logistical assistance to business meetings, incentive trips, and medical educational sessions. Since 1988, ETD has operated on respect for meeting planners and the success of their programs. ETD hosts a registry of over 2,000 Travel Directors and provides staff to more than 5,000 programs annually. For more information on Executive Travel Directors, please visit us at http://www.traveldirectors.com.

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Kim Korhonen
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