Shrinking office space saved by offsite document storage, says PHS Recordsmanagement

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As a survey reveals that the amount of office space per employee has shrunk since 2010, PHS Recordsmanagement advises businesses to consider offsite document storage to maximise every available inch of space.

PHS Records Management
If you are expanding your business but not looking to upgrade or relocate your office, consider investing in offsite document storage as a financially friendly solution to your space saving needs.

A new survey from CoreNet Global shows that the average amount of office space per employee is now just 150 square feet. This has fallen by 33% since 2010, when the average space was 225 square feet.

And of the 200 companies worldwide questioned by CoreNet, over half of respondents believe that the average will fall again to 100 square feet or less within the next five years.

Open plan offices are thought to be behind the decline in office space. More than 80 per cent of respondents said that fewer individual offices are now being assigned in favour of collaborative space.

Document storage service PHS Recordsmanagement believes that companies should consider investing in offsite storage, particularly if they are moving towards an open plan layout.

Managing Director Anthony Pearlgood said: “According to the survey, a third of businesses believe that the shift toward collaborative space is negatively affecting employee performance.

“Regardless of whether your office is closed or open plan, it is important that you prioritise the space of your staff to allow them to work to the best of their ability.

“Offsite document storage is an ideal way to maximise the space you already have. Storing your records offsite allows you to free up room in the workspace without having to discard important documentation.”

The survey shows that employment levels are likely to increase in the second half of 2013, with nearly 60 per cent of respondents projecting a rise.

This may lead to a further reduction in office space, as the number of employees goes up but the workspace remains the same.

Anthony Pearlgood said: “If you are expanding your business but not looking to upgrade or relocate your office, consider investing in offsite document storage as a financially friendly solution to your space saving needs.

“At PHS Recordsmanagement, we have a range of archive storage facilities located throughout the UK. This means there is always a branch convenient to your business.

“We also offer door to door delivery for your archive storage boxes, company files and business documents. Our data archive staff can locate, retrieve and return your files in as little as 2 hours.”

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Notes for editors

About PHS
The PHS Group is a leading workplace services provider, and has traded in the UK since 1963. It has a diverse service portfolio aimed at improving work and leisure spaces, while making life much easier for facilities, building and people managers.

PHS really does ‘do more than you think’, providing products and services for:

  •     Crate rental and packaging
  •     Interior and exterior planting
  •     Laundry equipment and workwear
  •     Matting and flooring
  •     Records storage and management
  •     Shredding and recycling
  •     Testing and compliance
  •     Washrooms
  •     Waste management
  •     Water machines
  •     Workplace consumables

PHS provides these direct to UK companies, and also operates as a tier one supplier to the facilities management market, supporting the integrated service propositions of most of the major FMs.

The PHS Group’s annual turnover for the year ending March 2012 was £422 million. It employs around 5,000 personnel, operates from a wide network of 153 regional service branches, and takes care of over 250,000 customers at over 450,000 locations in the UK, Ireland, Holland, Belgium and Spain.

http://www.phs.co.uk/recordsmanagement

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Caroline Williams
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