IPS Publishes White Paper Showing How to Automate Accounts Payable Management Without Downside Risks

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Successful automation projects cut costs 50% and turnaround time by 150% using email and Web-based tools.

Instead of thinking big, think small. Instead of buying unfamiliar technology, rely on tools you already know.

IPS, a provider of invoice automation and approval workflow services that break down the barrier between documents and data, has published a new white paper, "Turning Accounts Payable into an All-Digital Process," which details how organizations can automate the labor-intensive, costly and error-prone process of managing accounts payable without the need for high-cost, high-risk information systems investment.

According to "Turning Accounts Payable into an All-Digital Process," successful automation typically produces cost savings of 50%, reductions in turnaround time of 150% and a jump in data accuracy from an average of 80% to 99.997% (Six Sigma Quality).

“Big Tech” automation projects, from ERP to Knowledge Management, have a poor track record of success, and involve both high costs and high risks. The white paper argues for a different approach. “Instead of thinking big, think small. Instead of buying unfamiliar technology, rely on systems and tools that are already in place and that you already know how to use. Instead of investing in expensive new technology, take advantage of somebody else’s.”

The white paper outlines the four key components of an automated AP process: a “digital mailroom” system for receipt of invoices, an intelligent data capture process, a digital workflow application, and a document repository platform. It describes the requirements for each component and, through real-world examples, explains how the workflow application applies carefully-crafted business rules to speed processing, reduce errors and provide end-to-end visibility of the process. Users need only to have access to email and a Web browser to benefit.

“This paper is the product of years of experience with accounts payable automation projects for major advertising agencies, pharma and financial firms as well as information technology companies,” said IPS CEO Greg Bartels. “There are major pitfalls to avoid and important winning strategies to adopt. We want decision-makers to know about them regardless of whether their companies do the work themselves or turn to a high-quality service provider.”

"Turning Accounts Payable into an All-Digital Process" is available at no cost from IPS at http://www.ipsservices.com.

About IPS

IPS pioneered the idea that documents could enter the organization as paper, email or electronic files, and become digital assets powering a digital process. In the past two decades, the company has created more than one billion digital records for clients including the world’s top advertising agencies, financial firms, pharmaceutical manufacturers, insurers and information technology companies. For customers, those digital assets and processes cut costs and speed turnaround, reduce legal and financial risks, and improve customer relationships. In a business world where employees may be working anywhere at any time, IPS helps keep them – literally – on the same page. Privately held, IPS is headquartered in Secaucus, New Jersey and manages operations across the United States and around the world. More information is available at http://www.ipsservices.com.

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