Osterman Research Survey Sponsored by Netmail Finds Email Storage Bloat Poses a Serious Problem to Organizations

Share Article

Recent research survey sponsored by Netmail shows almost 79% of survey respondents consider email storage bloat a problem. One of the ways in which an organization can resolve this problem is with an email attachment management solution.



79% of survey respondents consider email storage bloat a problem.

Netmail today announced the findings of an independent survey on email storage conducted by Osterman Research. The research revealed that almost 79% of respondents consider email storage bloat a problem. And while most organizations impose mailbox-size quotas on email users, quotas only provide limited, tactical help in addressing the problem.

With 78% of respondents reporting that they are “highly dependent” on email for communication and another 16% classifying themselves as “dependent”, the survey also found that email is used heavily for collaboration with 40% of the respondents saying that their organizations are “dependent” on email for collaboration.

“Email provides tremendous utility, it is ubiquitous and it’s easy to use. Consequently, using it extensively for communication and collaboration is, at least on the surface, not a problem at all. However, in the way that email is currently managed in most organizations, it’s a very serious problem and one that decision makers must address as a top priority,” according to Michael Osterman, president of Osterman Research, Inc.

Some of the survey’s key findings include:

  •     55% of those surveyed view the fact that their corporate mailboxes are overloaded as a serious problem.
  •     50% view increasing backup and restore times as a serious problem.
  •     Other problems cited as “serious” include increasing message size (42%) and lack of messaging-related disk space (31%).

According to the survey, one of the ways in which an organization can resolve this issue is by using an email attachment management solution that automatically strips out the attachment, replaces it with a link, and then stores a single copy of the attachment that can be accessed by all recipients of the message. The advantages of this approach are several:

  •     Email storage bloat is reduced dramatically.
  •     Users spend much less time managing their mailbox in order to stay under their mailbox-size quota.
  •     IT remains in control of all corporate content instead of having it distributed in .PST files, in employee-managed Dropbox accounts, or on local hard drives.
  •     Email server backups and restores are much faster because there is less content under storage.
  •     Overall storage requirements are reduced because of the single-instance nature of attachment management storage.

Netmail is an easy-to-use software platform that takes the complexity out of email management. So while email storage bloat is definitely a serious problem that is getting worse, with Netmail there is one simple solution to the problem.

To learn more about Netmail, visit http://www.netmail.com.

About Netmail
Netmail is a leading provider of software and services that delivers a single platform to manage email security, archiving, storage, encryption, eDiscovery, and attachment management. For over 12 years, email administrators around the world regularly depend on the award-winning Netmail platform to eliminate the complexity and cost of managing multiple solutions.

Media Contact
Debbie Howlett
514-392-9220 x246

Share article on social media or email:

View article via:

Pdf Print

Contact Author

Debbie Howlett
+1 514-392-9220 Ext: 246
Email >

Charles Nguyen
514-392-9220 215
Email >
since: 12/2008
Follow >
Messaging Architects
since: 05/2009
Like >
Messaging Architects Inc.

Follow us on
Visit website