ASAP Systems Now Makes Auditing More Accurate for Air Force Inns’ Montana Property by Tracking Assets and Stock Using Its Inventory and Asset Tracking System, Passport

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ASAP Systems’ effective automated inventory and asset tracking system Passport makes asset management and inventory control quick and more accurate for Malmstrom Air Force Inns’ Montana Property by reducing the time it takes to do the property’s bi–annual audits, eliminate problems due to human error, and generate real-time accurate reports to share with employees showing detailed knowledge of the state of the property’s assets and the inventory levels.

Malmstrom Air Force Inn's Montana Property Saves Time and Money

Malmstron Air Force Inns Uses Passport

Our inventory and asset tracking system, Passport, is a military compliant and highly credible solution for all Armed Forces within the United States. It meets state and federal inventory tracking guidelines.

Air Force Inns is a subsidiary of Department of Defense Lodging that provides Air Force personnel clean and comfortable rooms at 88 locations worldwide. Their property management team now performs accurate bi-annual audits in less time and provides immediate access to the exact state of their assets and inventory in real-time using Passport, the inventory solution provided by ASAP Systems.

Prior to using ASAP Systems’ inventory and asset tracking system, Air Force Inns was using an inefficient manual system with pen and paper which ignited many standalone problems; it was time consuming and lacked accountability due to human error. Air Force Inns’ Montana Property needed an inventory solution that would help them be more responsible for the stewardship of assets under their control — things like furniture, bed linens, televisions and DVD players. Additionally, an inventory system had to be Air Force compliant with record-keeping requirements, meaning assets had to be maintained in good working condition to enable their occupants to use them safely and properly.

ASAP Systems recommended a complete, configurable and automated asset and inventory tracking solution to meet their specific tracking needs. That barcode-based system consists of a locally hosted centralized system with mobile elements which allows employees and management to conduct their item counts, access data, and create and share reports anywhere, at any time. The information is then synchronized within the system, giving the team immediate updates on the state of their assets and inventory. The barcode system also helps the team instantly identify problems like when an item is not in the right location.

“Taking a manual system and converting to an automated one that now sits on my desktop is a dream come true,” says Nick Drain, Lodging Manager for Malmstrom Inns & Suites at Malmstrom Air Force Base in Montana.

“Our inventory and asset tracking system, Passport, is a military compliant and highly credible solution for all Armed Forces within the United States. It meets state and federal inventory tracking guidelines from batch-lot tracking to performing asset maintenance and generating configurable auditing reports,” says Tim Kotyuk, Marketing Manager at ASAP Systems.

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About ASAP Systems
ASAP Systems is a market leader in inventory management and asset tracking systems that uses barcode and RFID technology with Motorola barcode scanners, smartphones and tablets. We help improve profitability by eliminating manual data entry, paper files and forms and by automating record keeping. With our inventory and asset software, businesses know 24/7 how and where assets and inventory are received, stored, used and disposed of in the warehouse, in the field and in the office.

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Tim Kotyuk

Tim Kotyuk
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