Austin, TX (PRWEB) April 18, 2014
More than ever, board members are likely to review their agenda packets on tablets such as iPads instead of flipping through pages in a binder. This trend is exemplified by more than 1,000 organizations that now conduct paperless meetings with BoardBook®, an electronic agenda preparation tool.
Historically, the majority of BoardBook subscribers have been public school districts, which are now inspiring other governmental entities toward paperless meetings.
“The school boards using BoardBook are being viewed as thought leaders,” said BoardBook consultant John Maldonado. “In the past few months, I have helped several city councils go paperless after city leaders discovered that the local school boards were conducting paperless meetings with BoardBook.”
Meeting Prep Simplified
Prior to using BoardBook, staff members charged with building the agenda packet would spend hours sorting, copying, and collating documents and then would have to start the process over when last-minute changes were made to the agenda. Now, compilation is easily completed with strokes on a keyboard.
“I was amazed at how much time I saved not making copies, stapling, unstapling, punching holes, and deliveries. I feel like I gained a whole extra day,” said Debbie Britnell of the Port of Orange.
In addition, the use of tablets makes it easier than ever for boards to move to paperless meetings.
Troy Parton, superintendent of Paducah ISD, said his board now uses BoardBook on tablets with great success. “After a couple of meetings with the iPads, I do not believe you could convince anyone on my board to move away from paperless meetings. The way the documents are organized and searchable makes this a much more convenient and efficient way to deliver and conduct board business.”
Looking ahead to the next 1,000 subscribers, BoardBook remains true to its mission. As expressed by BoardBook manager Tim Curtis, “We have always intended for the BoardBook program to be a tool that addresses the needs of organizations of all sizes. The original program and every upgrade to BoardBook since its introduction is a direct result of input and recommendations from users and prospective subscribers.”
BoardBook addresses the challenges of compiling board meeting agenda packets and reduces costs associated with the distribution of meeting materials. BoardBook provides an ideal solution for boards ready to go paperless with laptops or mobile devices while preserving the flexibility to create printed packets when necessary. BoardBook’s single document format enables agenda packets to be read offline and allows an entire meeting packet to be printed with one click of the print button.
The program is easy to activate and intuitive to use. Compilers can immediately begin creating meeting agendas upon service activation. BoardBook provides a simple interface for managing secure user access. For organizations subject to open meeting requirements, BoardBook helps improve meeting transparency by including a public portal that can be integrated with existing websites. Additional features of the program include automatic document conversion to PDF, customizable agenda and minutes templates, and a searchable archive of past meeting files.
BoardBook is endorsed by more than a dozen state school board associations and is used by boards in 25 states and Canada. For more information about BoardBook, call 888.587.2665 or visit boardbook.org.