InventoryBase helps QSS settle 6 tenancy deposit disputes in 6 months.

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Property inventory software InventoryBase is currently celebrating helping QSS property inventory services settle 6 tenancy deposit disputes in the last 6 months. InventoryBase enabled the property inventory clerks to produce accurate reports so that each dispute could be resolved fairly.


No-one wants a dispute in the letting industry so clear inventories are crucial. We trialed a lot of software before deciding on InventoryBase to create our reports.

Disputes are costly, emotionally testing and can taint the memories of an otherwise good tenancy. Property inventories are used to protect both sides of the tenancy agreement and provide a fair way to decide the outcome when disagreements present themselves.

InventoryBase is a software designed to allow property inventory clerks to create accurate and clear inventories, which will be effective in a dispute because of their extensive text descriptions and date stamped photos.

In the last 6 months, Sheffield based QSS Property Inventory Services have used InventoryBase to settle 6 disputes between landlord and tenant in cases ranging from the property not being left clean to excessive damage.

Creator of InventoryBase, Steve Rad said “Disputes are never wanted by either the landlord or the tenant so if they happen a clear property inventory is required.”

“We created InventoryBase to use the approved report format from the Association of Professional Inventory Providers (APIP). This straightforward layout presents all the information in an accessible way so that any third party reading the report can find all the information they need easily – and settle the dispute quickly.”

QSS property services began in 2006 by Lisa Davis-Isaacs. Whilst working in property management she decided to make it standard practice to record in-depth inventories during the check-in of every property she was involved with.

Lisa said: “No-one wants a dispute in the letting industry so clear inventories are crucial. We trialed a lot of software before deciding on InventoryBase to create our reports – I found the majority of report generators to be unnecessarily fussy or with unfamiliar report layouts that didn’t make sense. InventoryBase stood out to me because it flowed well and was easily viewed and understood by third parties.”

“One of my favourite things about the system is that it adapts with you as a clerk. The fact the InventoryBase remembers your own personal wording makes it easier and easier to put together reports. The more you write the more it remembers your favourite words and phrases.”

Currently using an approved inventory company is not a legal requirement by landlords – so quality of reports produced can vary massively and in some cases not be valid at all. The topic is a constant source of discussion within the property industry and a change in legislation would be widely welcomed to protect both landlords and tenants in the future.

Notes to editors:

For further information please contact Steve Rad:
07719 532 018


Portsmouth, UK Office:

+44 (0)33 33 444 505

12 Acorn Business Centre,
Northarbour Road,

InventoryBase Key Benefits:

Inspections can be signed and delivered before leaving the property
Impress clients with a streamlined service and professional reports
Protect both landlords and tenants throughout the tenancy lifecycle
Reduce gaps in your team's daily schedule with click-drag-drop diaries

Packages include:

Low-cost pay-monthly plans
Unlimited inventories and other reports
No hidden fees or contracts
Custom designed reports and branding
No installed software – works anywhere with an internet connection or 3G/4G
No additional hardware required – works seamlessly on multiple devices over a browser or on Android and iOS smartphones and tablets
Free support & access to training

Reports available include:

Check In, Check Out
Interim/Mid-Term Inspection and Update

All with attachments such as photos, videos, documents and any other supporting notes, including meter readings, keys and utilities.

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Steve Rad
+44 3333444505
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