Austin, Texas (PRWEB) June 26, 2014
For decades, Greeneville City Schools (TN) families and administrative staff filled out and processed more than 90,000 sheets of paper per year for student registration. This burdensome process was inefficient and created challenges in ensuring the accuracy of critical student information.
The mountain of forms that Greeneville previously mailed out included demographic data, transportation information, safety and health forms, mandated state and federal forms, free and reduced lunch forms, and home language surveys. “We wanted to remove the redundant and inefficient use of putting pencil to paper for both families and staff. There was a better way to collect student data and ensure that we were receiving and inputting accurate information. We discovered that better way with InfoSnap,” says Beverly Miller, Chief Technology Officer at Greeneville.”
InfoSnap solution specialists worked with Greeneville staff to analyze their process and implemented the logic and online forms tailored to their specifications. This resulted in a customized solution for Greeneville that automated their business processes and removed the error prone system.
“We’re always looking for ways to automate processes and selecting InfoSnap was a logical solution,” says Miller. A critical component that Greeneville wanted to incorporate in their solution streamlined data collection. Prior to InfoSnap, an abundance of the 90,000+ forms that were distributed weren't relevant to every family that received them.
SmartForm™ Technology from InfoSnap displays the content and data entry fields that each family needs to see during registration. “If a student is not interested in joining band or sports activities, they’re able to move on to the next section,” says Miller. “That is the type of technology and smart interface that InfoSnap provides—one that is adaptable to our needs.”
The customized InfoSnap solution has streamlined the laborious task that Greeneville families and staff previously encountered every year. The new system results in both families and staff spending less time on administrative paperwork and more time on building relationships with one another. “In implementing our solution, we didn't want to just reduce the amount of time it took for families to provide us with important information, but we wanted to increase the time they spent with our teachers and administrative staff,” says Miller. “That time is valuable and InfoSnap has helped improve that value.”