Extensis Announces Support for SPECTRUM and VRA Core Standards in Portfolio Server; Makes Working with Metadata Easier for Museums and Cultural Heritage Institutions

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Support extends Extensis’ commitment to helping cultural institutions create efficient systems for digital asset management and overall collections management

With added support for Spectrum and VRA Core, Portfolio Server users have a one-click option to apply metadata fields to catalogues.

Extensis announced today Portfolio Server now supports SPECTRUM and VRA Core, two key industry standards designed to make working with metadata easier for museums and cultural heritage institutions around the globe. Both standards provide a metadata framework for storing key information relevant to this sector.

By adding support for these standards, Portfolio Server makes available a comprehensive base of metadata fields. Users simply select and apply a standard to begin working with fields.
“More museums and cultural heritage institutions are using digital asset management to centralize and manage collection objects. With added support for the Spectrum Standard and VRA Core, Portfolio Server users have a one-click option to apply metadata fields to catalogues,” said Maxwell Mabe, Product Manager, Digital Asset Management Solutions at Extensis.

In addition to this, with Portfolio Server’s open API, institutions can integrate digital asset management (DAM) with existing Collections Management Systems (CMS) so metadata never has to be re-keyed into multiple systems. Extensis has worked with key CMS vendors, including Adlib and zetcom, to create custom connectors that allow customers to marry the power of Portfolio Server with the rich data of their Collections Management Systems.

The SPECTRUM Standard is used by thousands of heritage and cultural sites across the globe to structure good Collections Management. SPECTRUM DAM was developed in 2013 by the Collections Trust and the SPECTRUM DAM Partner scheme. SPECTRUM DAM provides guidance on integrating digital asset management into an existing Collections Management practice based on SPECTRUM.

In addition to supporting the SPECTRUM Standard in Portfolio Server, Extensis also recently announced it is the first digital asset management (DAM) provider to join the SPECTRUM DAM Partner Scheme.

Nick Poole, Chief Executive Officer of the Collections Trust notes: “Working in partnership with Extensis, the Collections Trust aims to support museums in understanding the importance of integrating DAM into their Collections Management practice. We’re thrilled to not only have Extensis announce support for the SPECTRUM standard, but also partner with us to advance our efforts for preserving cultural heritage for future generations.”

About VRA Core
Used widely in North America, VRA Core is a data standard for the description of works of visual culture as well as the images that document them. The standard is hosted by the Network Development and MARC Standards Office of the Library of Congress (LC) in partnership with the Visual Resources Association.

“As the Digital Assets Manager of the Portland Art Museum, I’m really excited Extensis Portfolio will be supporting the metadata standard created to describe works stewarded by cultural institutions as well as their digital surrogates,” said Emma Wolman, Digital Assets Manager, Portland Art Museum. “Offering a downloadable VRA Core catalog template will allow me to follow best practices for cataloging and embedding information associated with digital images.”

Customers interested in using the SPECTRUM Standard or VRA Core can download the standard files on the Portfolio Server resources page.

About Extensis Digital Asset Management Solution: Portfolio Server
Portfolio Server is a DAM system that helps organizations find, manage, and convert the digital assets associated with their collection objects. The system is quick to setup, easy to use, and includes an open API which allows customers to integrate DAM with other business systems, such as Collection Management Systems.

Collection Management Systems work well for managing object information from a curatorial perspective but may not provide tools specifically designed for managing digital asset content. Digital Asset Management Systems help museums, galleries, and cultural heritage organizations manage digital assets such as photographs of collection objects. By combining DAMS with CMS, institutions can provide an efficient and comprehensive collection information solution.

Extensis has a prestigious list of global heritage and cultural customers who use Portfolio Server, which includes The Courtauld Institute of Art (UK), The National Gallery of Art (Washington D.C.), The American Museum of Natural History (New York), Kiasma, The Museum of Contemporary Art (Helsinki), The Royal Botanical Gardens (Kew), The National Trust for Scotland (Edinburgh), The National Museum of Ireland (Dublin), The Royal Albert Hall (London), The British Library (London), English Heritage (Swindon), and Teylers Museum (Haarlem).

To learn more about how Portfolio Server helps heritage and culture institutions increase efficiency see http://www.extensis.com/heritage.

About Extensis
Celebrating 20 years in business, Extensis® is a leading developer of software and services for creative professionals and workgroups. Their solutions streamline workflows, securely manage digital assets and fonts, and control corporate typographic branding. Used by hundreds of Fortune 5000 companies, Extensis’ award-winning server and desktop products include: Portfolio Server® for digital asset management, Universal Type Server® for server-based font management, and Suitcase Fusion™ for single-user font management. Founded in 1993, Extensis is based in Portland, Oregon, and the United Kingdom. For additional information, visit http://www.extensis.com.

© Celartem, Inc. d.b.a. Extensis All rights reserved. EXTENSIS, Suitcase Fusion, Portfolio Server, Portfolio Flow and Universal Type Server are trademarks or registered trademarks of Extensis in the United States of America, Canada, the European Union and/or other countries. This list of trademarks is not exhaustive. Other trademarks, registered trademarks, product names, company names, brands and service names mentioned herein are property of Extensis or other respective owners.

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