Executive Travel Directors Reveals Top 5 Benefits of Using Technology for Meeting Registration

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Executive Travel Directors, a meetings supplier that provides onsite support staff to meeting planners for meetings and incentive programs, discussed the benefits of using technology for meeting registration, which is an up-and-coming practice.

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When registration information is collected through different methods, not constantly updated, and/or ineffectively communicated to the meeting execution team, a program is at risk for disaster.

When registration information is collected through different methods, not constantly updated, and/or ineffectively communicated to the meeting execution team, a program is at risk for disaster.

Unorganized registration data can lead onsite program support to overcompensate for attendees, preparing too much food or printing more materials than needed, and unintentionally misuse the budget. On the other hand, registered attendees may not be accommodated if outdated information is referenced in the meeting preparation process, and the last thing a meeting planner wants to do is turn pax away from a program.

The solution? Meeting registration technology. Not only is re-sending and cross-checking multiple attendee excel documents tedious, it is far less efficient than utilizing a stream-lined online registration tool. Executive Travel Directors named some of the major benefits:

1.    Convenient registration for participants

Participants can quickly provide contact information and make payments via computer or mobile device with ease.

2.    Real-time reporting

Registration information is updated in real-time within the event registration platform portal so the entire meeting support team is on the same page.

3.    Go green

Electronic registration means no paper, making meetings greener.

4.    Streamlined communication with participants

Automatic confirmation emails are sent upon registration. Any change in programming can be blasted to participants at once. Follow-up surveys can be distributed to measure attendee satisfaction.

5.    Secure data

Electronic registration limits the risk of misplacing sensitive information, such as attendee credit card numbers or personal addresses.

Executive Travel Directors (ETD) is a Chicago-based company providing onsite logistical assistance to business meetings, incentive trips, and medical educational sessions. Since 1988, ETD has operated on respect for meeting planners and the success of their programs. ETD hosts a registry of over 2,000 Travel Directors and provides staff to more than 5,000 programs annually. For more information on Executive Travel Directors, please visit us at http://www.traveldirectors.com.

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Maureen Mulvaney
Executive Travel Directors
+1 (312) 836-1339 Ext: 225
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