InfoSnap’s Integration with Pearson’s PowerSchool API Provides Bedford County Public Schools with the Most Advanced Data Delivery Capabilities

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Bedford recently implemented the PowerSchool API, integrated with InfoSnap, providing an optimal experience for this district to obtain, consume, and react to family, student, and staff information.

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Factoring in the cost of labor resources, paper, and ink, our InfoSnap solution saves us an average of $82,000 per year.

Bedford County Public Schools (VA), a Pearson PowerSchool user, is comprised of 10,300 students. The sizable student population urged Bedford to achieve uniformity throughout the district for capturing and managing student data in their student information system (SIS). Bedford selected InfoSnap, a Pearson ISV partner, to transform the district’s business process by streamlining the workflow for processing student enrollment and registration. Bedford recently implemented the PowerSchool API, integrated with InfoSnap, providing an optimal experience for this district to obtain, consume, and react to family, student, and staff information.

Prior to InfoSnap, Bedford would distribute and collect approximately 15-20 forms per student. Due to the volume of paperwork, school administrators worked through the month of December before all student data was entered into their SIS. “Factoring in the cost of labor resources, paper, and ink, our InfoSnap solution saves us an average of $82,000 per year. If you analyze the time that staff would previously spend on printing 154,000+ sheets of paper, following up with families, and manually processing and polishing student data, it came at a significant cost to our school district,” says Kevin Harrison, Data Manager at Bedford.

“Once InfoSnap helped us improve our efficiency, we began to explore all of the opportunities that InfoSnap is capable of providing,” says Harrison. “The PowerSchool API allows our school administrators to deliver data without exporting and importing files, resulting in real-time, on-demand data delivery. It’s imperative to note that developing and implementing an API is a complex process. However, InfoSnap’s sophisticated infrastructure, best practices, and experienced team are an ideal match for Pearson, which resulted in the design, programming, and production of this powerful API.”

Before the implementation of the PowerSchool API, administrative staff would sign into InfoSnap, approve a student record, and then create a download file to upload into PowerSchool. The API has eliminated this step. Its capabilities automatically search the entire database for duplicate records, an extremely valuable feature for school staff.

“The simplicity of the API is incredible—it’s as simple as pushing a button. What also impresses me is that I have the ability to create an unlimited number of new fields and implement them as part of my InfoSnap solution. We place a call to our solution specialist and it’s done within minutes, so that our school staff can track additional data,” says Harrison.

Bedford had taken the time to create custom fields in PowerSchool before partnering with InfoSnap. Those fields include photo release forms and student medical conditions which allow school administrators to manage vital data. “As we were considering an online registration management provider, it was important for us to be able to transfer over the customizations we had in PowerSchool,” says Harrison.

“We looked at other online registration solutions, but quickly realized that a business solution converted to a school solution wasn't the innovation we were seeking. What separates InfoSnap from its contenders is that they have always been in the business of providing customized solutions for schools and they have the most advanced PowerSchool integration and data management capabilities in the industry,” says Harrison.

InfoSnap streamlined Bedford’s process for collecting demographic information, emergency cards, medical conditions, parental permissions, and much more. Parents raved to school administrators, voicing their appreciation for not having to fill out an abundance of paperwork. Administrative personnel are grateful for the efficiency of the PowerSchool API and its ability to deliver clean, accurate data directly into PowerSchool, including custom fields, saving them valuable time.

“Working with the InfoSnap team to implement the PowerSchool API was a huge success and the smoothest roll-out I've ever had for an API. Everything from start to finish was effortless, because InfoSnap took care of us. The customer service is impeccable, attributing to the fact that InfoSnap has been the easiest company I've ever worked with,” says Harrison.

About InfoSnap
InfoSnap®, Inc. is the leading provider of cloud-based registration management solutions, including online Application, Admissions, School Choice/Lottery, New Student Enrollment, Annual Student Registration, and Staff Registration, designed specifically for Pre K-12 independent, charter, and public schools. InfoSnap solutions provide: (i) secure, customized online forms based on your existing business processes and designed using SmartForm™ Technology; (ii) a powerful administrative portal for the review, editing, and managing of data; (iii) and data integration to the student information system (SIS) utilizing an advanced Data Integration Framework. All solutions are backed by dedicated solution specialists, supporting both your infrastructure and families. InfoSnap was founded in 2000 and serves a growing client base of 650+ Pre K-12 clients around the world. For more information, visit InfoSnap.com.

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Danielle Tyler
InfoSnap, Inc.
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