New PremierPoint Solutions White Paper Evaluates Using Email vs. SharePoint Extranet for External File Sharing

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PremierPoint Solutions has released a new white paper that evaluates the choice of using email with attachments vs. a SharePoint extranet for external file sharing via the Internet.

Photo of Jeff Cate, resident of PremierPoint Solutions

Jeff Cate

A SharePoint extranet, with the ExCM integrated add-on, not only eliminates the perils of using email with attachments to collaborate, but it takes collaboration to a whole new level

PremierPoint Solutions has released a new white paper that evaluates the choice of using email with attachments vs. a SharePoint extranet for external file sharing via the Internet. It can be downloaded at PremierPoint Solutions’ website and is free.

Titled “Choosing a File Collaboration Platform: Email with Attachments vs. SharePoint Extranet,” the paper explains in detail the serious risks of using email, as well as the collaborative possibilities and benefits of a SharePoint extranet.

When it comes to collaborating on documents, the most important considerations for an external file sharing platform is that it be reliable, secure and efficient.

“Many different platforms are currently in use, with different levels of reliability and efficiency. But the overwhelming favorite, in most organizations, is email,” Jeff Cate, president of PremierPoint Solutions.

While email is inexpensive and easy to use, Cate continued, it leaves a lot to be desired in terms of efficiency and security, and comes with a long list of drawbacks, including:

  •     Misplacement
  •     Accidental deletion
  •     File size limitations
  •     Danger of virus infection in attached documents
  •     Lack of control of company data when collaborating with team members outside the company
  •     Version confusion
  •     Danger of misuse of company data

A SharePoint Extranet provides a more secure, more efficient, more effective platform for collaboration than email. When users choose a SharePoint extranet for collaboration, all of the problems and risks specific to email simply go away. These include:

►    Spam issues (no mail – no spam)
►    Attachment issues, including file size limitations, virus vulnerabilities, and Inbox limits (no attachments – no attachment problems)
►    Deliverability issues (no mail – no worries about deliverability)
►    Email security issues

An extranet—which is like an intranet that users access over the Internet—has a secure site that users login into. With appropriate access, they can create, view, correct, amend or download documents, or perform any of a myriad of other collaborative activities.

SharePoint, Microsoft’s multi-faceted business collaboration toolkit, provides an ideal platform for extranet collaboration since it has all the necessary collaboration tools built in. However, out of the box, it is missing a number of key features that most organizations need to efficiently manage their extranet sites and users.

As the white paper explains, these important features are easily added by installing Extranet Collaboration Manager for SharePoint Server and Foundation (ExCM) by PremierPoint Solutions.

While SharePoint provides the capability of extranet collaboration, ExCM provides the tools to make it simple and practical to use and manage. Users and administrators appreciate ExCM’s elegance and simplicity, as well as the way it eliminates security vulnerabilities.

“A SharePoint extranet, with the ExCM integrated add-on, not only eliminates the perils of using email with attachments to collaborate, but it takes collaboration to a whole new level,” Cate said. “Clients, vendors, and partners can get the information they need quickly and effortlessly, and teams can work together in ways they’ve only imagined.”

Based in Nashville, Tenn., PremierPoint Solutions is a Microsoft Certified Partner and a nationwide leader in expert-led, in-person and online public classes on SharePoint products and technologies. The company’s software division offers professionally developed high-quality commercial add-ons for SharePoint.
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Don Beehler

Donna Cate
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