100% Web-Based Homeowner Association Management Arrives to Save Overburdened Board of Directors

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Many of today's HOA Boards are still manually recording association activities and using outdated accounting programs. Innovative, online HOA software offers more management efficiency and greater communication to a membership.

A full suite of HOA online management tools was recently introduced by MGM Association Management (http://www.gomgm.com), saving overburdened and unpaid Board members time and money. MGM provides cost conscious HOAs an effective adjunct to managing their subdivision and administrative solutions that help support an already challenged Board of Directors. Because the program is 100% web-based, it can be accessed from any mobile device or desktop, allowing for greater mobility. Online management provides its users with remote access and greater flexibility to review HOA-related documents, photos, videos, files, records, and reports.

According to Michael Madson, president of MGM Association Management, “By aggregating management tools online, we can provide a more robust and powerful option for Board members who seek to self-manage their subdivision. Current administrative processes, like hiring a local bookkeeper, will soon become outdated and online HOA software will result in enhanced neighborhood communities that thrive.”

As an HOA membership grows, so do the complexities of its administration. Today’s homeowners are demanding transparent association records and Board accountability. This push is largely due to the Internet, as members have become more knowledgeable about their ownership rights, seek transparent financial accounting, and have shown a greater interest in their board’s decisions. Homeowners, today, are more informed about their equitable value of shared amenities. As a result, homeowners are more eager and willing to investigate the financial health of their neighborhood, largely due to the availability of information accessible on the Internet. Thus, many members are beginning to correlate a Board’s ability to govern with the preservation of their property values. A more informed membership is becoming a social phenomenon that reflects a greater, grassroots, interest in their surroundings.

Now, all homeowner association activities and operations can and should be located in one place, online; thereby keeping homeowners and their Board members up-to-date.

Communities evolve and mature, so do the dynamics and expenses for handling documents, forms, insurances or the maintenance and repairs of shared amenities. For example, ten years ago, many covenants strongly objected to home-based businesses. Because of the Internet, more people are now working from home. Therefore, as the Internet has become more integrated into our culture, members are becoming savvy with accessing information. Having HOA related information online will allow for faster changes within our neighborhoods.

Homeowners who live in a common interest development share in the liability and maintenance; therefore, an HOA has important membership information that pertains to the operation of that common interest. Shared information should be accessible by its membership. A paying member should not have to submit a form, wait for their management company to process their records, and then have to drive to the management company’s office to review their records. An online management tool makes it convenient for an entire association to access the material they need, whenever they need it, and wherever they receive their Internet.

In spite of the fact that the Internet provides a wealth of reference material, an online management program can provide more than basic QuickBooks accounting. A web-based program offers 24/7 convenience, mobility, and interactive features, such as email notifications of late payments or instant confirmation that a HOA dues check was deposited. These are a few of many software features that will keep homeowners coming back, and the more frequently a homeowner utilizes the HOA online service, the more compliant and understanding they become.

A 100%, web-based, HOA service provides solutions for quicker communication and instant access to information. Such a service should completely compliment the activities of the Board, while allowing greater sharing of information to its membership. The result is a greater sense of community-ownership that all members will take pride in.

MGM Association Management has been actively using a web-based service, and has supported and assisted homeowner association board members in a variety of community-interest developments since 1999. MGM has been the industry innovator and has always looked for ways to help homeowner association board members to reduce costs and to better manage their neighborhood. MGM’s purpose is to take direction from the Board of Directors, so that they can focus on more relevant issues to keep their community thriving. By offering a low cost financial alternative along with a complete suite of online management tools, Board members can discover a service unlike any other.

To learn how an online HOA management tool can assist a homeowner’s association, contact MGM at http://www.gomgm.com or call toll-free (866) 883-3330.

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Scott Setterlund
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Scott Setterlund
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