Payroll Check Printing – Preprinted Checks or Blank Check Stock

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Red Wing Software offers tips on choosing the right payroll check printing method.

CenterPoint Payroll Software by Red Wing Software

Red Wing Software

The main advantage to printing checks on blank check stock is the flexibility gained by being able to print checks from multiple bank accounts or for multiple companies.

Employers have options for distributing pay to employees, including direct deposit, pay cards, and printed checks. Many employers still opt for printing checks, and in fact there are two ways checks can be printed: purchase preprinted checks, or print the checks yourself on blank check stock. Each option has its advantages, so here are some tips on choosing between preprinted checks and blank check stock.

“The main advantage to printing checks on blank check stock is the flexibility gained by being able to print checks from multiple bank accounts or print checks for multiple companies,” says Ken Hilton, Red Wing Software President.

Consider how much flexibility your company needs.
Purchasing preprinted checks takes time, so always think ahead and keep enough of them on-hand to pay employees. Also consider whether there will be address changes or other changes that will affect the information printed on them. Keeping this in mind and only ordering the necessary quantity of checks will spare you from disposing of a box of checks printed with incorrect information. Printing checks on blank check stock does require a specific type of ink, referred to as “MICR” Ink (Magnetic Ink Character Recognition). This ink allows for the electronic processing and clearance of checks. Though using preprinted checks may seem easier, printing on blank check stock actually offers much more flexibility, with the option to print from different accounts, print a custom signature on the check, or change information on the check as needed.

Choose the best option specifically for your business.
Ordering preprinted checks is fairly simple, and reordering them is even easier. This method of check printing works perfectly for most businesses. However, there are certain times when printing checks on blank check stock just makes sense. Companies that need to print checks from multiple bank accounts, and those who print checks for multiple companies can easily manage it by printing on blank check stock, since multiple check designs can be used. Companies that need to have the signature printed on the checks can securely do that as well, an especially helpful tool for when the check signing party is away, or unable to sign the checks.

There is not one right answer to the question of which is better, preprinted or printing on blank check stock. Consider the needs of the business and use the method that works best.

Red Wing Software, Inc., along with its nationwide network of business partners, offers industry-leading service, as well as training, on-site installation and implementation of the software. Their vision is “Creating the best management software experience”.

Red Wing Software, Inc. develops, integrates and supports the accounting and financial management needs of small- to mid-sized businesses, YMCAs, agribusinesses, Non profits, and municipals across North America. For more information on Red Wing Software products, including TurningPoint Accounting, CenterPoint Accounting, CenterPoint Accounting for Agriculture, CenterPoint Fund Accounting, CenterPoint Payroll, call 1-800-732-9464 or visit http://www.redwingsoftware.com.

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Stephanie Elsen
Red Wing Software Inc
+1 6513881106 Ext: 209
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Stephanie Elsen
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since: 02/2011
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