Martin Health System Automates Order Level Indexing in Clinics with Solarity

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Martin Health System will implement EDCO® Health Information Solutions' patented Solarity® medical record scanning and indexing technology at the point of care. The software will enable Martin Health System to improve upon the efficiency and indexing quality of scanned paper charts.

We are looking forward to improving the accuracy of bringing paper results into the EMR. Closing the loop on follow up care is critical to managing our patient’s healthcare. Solarity will expedite access to results and consults for our ambulatory clinics.

Martin Health System, based in Stuart, Florida has reached an agreement with EDCO® Health Information Solutions to implement EDCO’s patented Solarity® medical record scanning and indexing technology at the point of care. The software will enable Martin Health System to improve upon the efficiency and indexing quality of scanned paper charts at the system’s three acute care hospitals with a combined 434 beds and 35 ambulatory locations.

Currently, Martin Health System’s health information management staff prep, scan, and index medical records post-discharge, centrally, at one location. In the ambulatory locations, a small HIM team at each site is dedicated to a similar medical record scanning process. The new workflow will drive productivity and quality improvements by automating the scanning and indexing process for 2.65 million patient images annually across all hospital and clinic locations.

Solarity will allow Martin Health System’s staff to scan batches of up to 250 loose documents at the point of care without the use of bar codes and chart separator sheets. Solarity’s document recognition engine will then automatically index the image to the patient chart where it will be quality checked, centrally, by EDCO’s team of document review professionals in Springfield, Missouri. Finally, the patient record will be released into the health system’s EDMS.

“As providers are moving through the EMR adoption cycle and their documentation workflows become more electronic, they have modified their approach to patient care. Solarity will allow us to put those items that are still on paper, including those from affiliated and unaffiliated organizations, into our enhanced electronic workflow where the information will be available when needed,” Kathy Skrzypczak, Assistant Vice President of Clinical Information Systems.

The entire process will take less than one hour. The new workflow and software will contribute to Martin Health System achieving their goal of improving indexing quality as well as reduce system-wide turnaround time.

In addition, Solarity’s Model Builder application will allow for a standardized clinical workflow throughout the health system’s 35 ambulatory locations. In Model Builder, documents will be assigned universal rules, which will allow for Solarity to successfully recognize individual documents as they are scanned and accurately indexed to the appropriate patient chart and document type.

Leveraging Solarity, Martin Health System will begin automatically matching indexed clinical documents to existing orders created in the hospital’s EMR environment. By automating this step, Martin Health will dramatically reduce the time required to match orders and results in Epic. This automated order level indexing process will improve the accuracy of matching results and ensure provider orders are followed up on in a timely manner.

“We are looking forward to improving the accuracy of bringing paper results into the EMR. Closing the loop on follow up care is critical to managing our patient’s healthcare. Solarity will expedite access to results and consults for our ambulatory clinics, and reduce the time spent managing outstanding orders,” said Skrzypczak.

About EDCO Health Information Solutions

EDCO Health Information Solutions’ patented medical record scanning and indexing software, Solarity®, maximizes efficiency and improves quality in pre and post-discharge document capture. Utilized in acute and ambulatory settings across North America, Solarity delivers complete electronic patient charts to clinicians for comprehensive patient care in less than one hour.

For more information visit http://www.SolaritybyEDCO.com

About Martin Health System

Martin Health System based in Stuart, Fla. comprises three hospitals, one MediCenter, a free-standing emergency center, and numerous outpatient centers and clinics. The system is a not-for-profit, community-based health care organization that offers preventive, primary and acute hospital care, as well as cancer care, a heart center, wellness and rehabilitation services, and much more. Martin Health System’s services provide care for residents throughout the Treasure Coast, including Stuart, Jensen Beach, Hobe Sound, Palm City and Port St. Lucie.

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Kristin Binford
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