Personally delivering or sending these invitations also lets each guest know they were specifically chosen for this event rather than just another name on a long social media contact list.
Phoenix, AZ (PRWEB) May 26, 2015
It’s time to interrupt the usual summer party invite with a more personal touch. With the onslaught of social media event invites, shared online calendar invites, and even text invites, it can seem easy to put together a summer party with little effort. However, it’s also easy to ignore an electronic invite or miss it among the others. TemplateHaven.com has a few tips for getting the most out of party invitations this summer.
Bring Paper Back. Paper invitations are such a rarity nowadays that they seem reserved only for formal events such as weddings and graduations. It’s time to break that trend apart. Paper invitations send a specific message to each guest. It says the host took time to plan this event and will take great care to ensure it is a successful and fun event. Personally delivering or sending these invitations also lets each guest know they were specifically chosen for this event rather than just another name on a long social media contact list.
Insert Theme Here. Themes are always a fun party element to add. This starts with the invitation. From a barbecue invitation with picnic table and grill motifs, to a pool party flier with sunscreen and sunglasses, the invitation is what will set the tone. It becomes easier to follow it up with the right party accessories, plasticware, and decorations. “Plenty of our templates can be customized or edited to fit the right party,” says TemplateHaven spokesperson Mary Flynn. “You can take a Company Picnic invitation and make it fit your family or organization or neighborhood with just a few clicks.”
Request RSVP. Although it may seem like more to manage, keeping an eye on head count is a must for any successful party. In order to ensure the right amount of food has been purchased, or the right amount of seating is available, any good host must know who is coming and who is not. Roberson suggests creating a temporary email address where people can send messages to regarding their attendance. “Create something that relates to the event such as ‘2015HurstReunion’ at whichever email provider you choose,” adds Flynn. This small detail makes it much easier to follow up with guests after the initial paper invitation has been received.
Follow Up. A personal follow-up might seem like an outdated practice, however, it is actually one of the best ways to not only keep an eye on head count but to reconnect with people. This practice interrupts the ordinary way everyone operates with invitations and gives each guest an opportunity to catch up in case they cannot make it. This is also a great way to request any last-minute additions such as extra seating, help with refreshments, and even asking if anyone can help set up. Schedule the follow up for halfway between sending the invitation and the date of the event.
Now Add Technology. Once the paper invitations have been sent and after the initial follow ups have been made, the event can be added to any social media network the guests are a part of or added to a shared calendar. “You can easily take the artwork that’s in our templates and use them for an email blast, as an image on a social media page or in a calendar appointment so your theme follows all your channels,” explains Flynn. This helps keep the event at the top of each guest’s mind and at the top of his/her social calendar list.
Now Party On. The invitations have been sent, the RSVP’s tracked, the party has been set up and guests are arriving. This is now the time to relax, have fun, catch up with friends and family, and reap the fruits of a carefully planned and brilliantly executed summer party.
To view all summer invitation templates, visit TemplateHaven.com.