Tips for Simplifying End-Of-Year Employee Tax Forms W-2 and 1099

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Red Wing Software shares tips for simplifying the processing of end-of-year employee tax forms.

Payroll Software by Red Wing Software

Payroll Software by Red Wing Software

Simplifying the processing of W-2 and 1099 forms can be instrumental in making year-end run smoothly.

Businesses that pay employees and contractors have a legal obligation to file tax forms W-2 or 1099. Since year-end is already a busy time for most businesses, it is imperative for employers to simplify the processing of forms W-2 and 1099. There are several methods to choose from, so be sure to choose the right one for your organization.

“Simplifying the processing of W-2 and 1099 forms can be instrumental in making year-end run smoothly,” says Stephanie Elsen of Red Wing Software.

W-2 and 1099 Information Tracking.
The most basic way of keeping track of employee information is manually, meaning on paper or on a spreadsheet. While this may be a satisfactory way to track information, it is also the most time-consuming and allows for manual errors. Keeping track of employee information within some type of payroll software is much more efficient, and the information is entered throughout the year, so it is ready to report on at year-end. Since the information is entered over time, this method can drastically reduce year-end forms processing time.

Filling in Forms.
Forms W-2 and 1099 can be purchased and filled in manually; however this is not the most efficient method. Businesses that don’t track information within a comprehensive payroll software system do still have an option to simplify the process of filling in forms. There are standalone tax forms systems available for purchase that are created with the sole purpose of allowing employers to fill in end-of-year forms W-2 and 1099 (and other forms that may be needed). Using a standalone tax forms system can drastically reduce the time needed to fill in forms by hand, and doing so also allows the employer the option of filing those forms electronically, further streamlining the entire process. By far, the most efficient method is to track the information within payroll software, so it is entered as the year goes on, and then simply pull the information within that system to fill in the year-end forms when ready.

Filing Tax Forms
Tax forms can be filled in manually, in some states and in some situations. Large employers may be required to file electronically. The trend is moving toward filing tax forms electronically, or “eFiling”. Filing tax forms electronically drastically reduces the need for paper materials such as the tax forms, envelopes, stamps, and paper. It also reduces the necessary manual work to complete and print the forms.

Red Wing Software, Inc, along with its nationwide network of business partners, offers industry-leading service, as well as training, on-site installation and implementation of the software. Their vision is “Creating the best management software experience”.

Red Wing Software, Inc. develops, integrates and supports the accounting and financial management needs of small- to mid-sized businesses, agribusinesses, not-for-profits, and municipals across North America. For more information on Red Wing Software products, including CenterPoint Accounting, CenterPoint Accounting for Agriculture, CenterPoint Fund Accounting, CenterPoint Payroll, CenterPoint Depreciation and Red Wing Tax Forms, call 1-800-732-9464 or visit

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Stephanie Elsen
Red Wing Software Inc
+1 6513881106 Ext: 209
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since: 02/2011
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