EasyVote Solutions Announces the Release of its Latest Elections Management Module, EasyInventory

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EasyVote Solutions announced today the release of its latest software module, EasyInventory. Designed specifically for elections offices, EasyInventory incorporates inventory management along with preventative maintenance schedules, equipment testing scripts, and equipment deployment and tracking to give elections officials the tools needed to manage equipment throughout the election process.

Every new product that EasyVote Solutions develops is a direct result of a problem that needs to be fixed or a desire from an election official to make an election process more efficient. This was no different for the creation of EasyInventory.

“Our customers needed help. While there are many inventory management solutions on the market, both inexpensive and very expensive, there was nothing they could find that was built specifically for the elections market. Because of the sensitivity of voting equipment, not only did they need tracking within the warehouse, but they also needed real-time tracking at each voting location and an extensive history of every activity that happened to each piece of equipment that could be easily reviewed and reported,” said Ron Davis, CEO of EasyVote Solutions.

The result of the discussions with customers was the creation of EasyInventory. Not only is EasyInventory a cost effective solution to manage all activities for both barcoded / serialized assets and the consumable supplies needed on election day, EasyInventory also incorporates tasks that had been a manual process in many election offices. These tasks included the creation and management of preventative maintenance schedules and the automation of testing scripts needed to ensure that equipment was ready to be deployed for an election.
“While we listened to our customers on their inventory needs, it also became apparent that there were other processes with voting equipment requiring our help,” stated Chuck Giddens, CTO of EasyVote Solutions. Giddens went on to say, “Election offices make large dollar, long term commitments when they purchase voting equipment. Most election offices have voting equipment in excess of 10 years old. It is critical that they continually provide maintenance to their equipment to ensure its long life. Since we were already tracking their equipment it only made sense to give our customers an easy way to assign and carry out the preventative maintenance tasks. We also noticed that most election offices performed some type of testing on election equipment before being deployed. In many cases, it was a printed Excel spreadsheet where they made either pass or fail marks by pen on the different tests. In some election offices this could be more than 1000 pieces of equipment. After testing, someone needed to compile all the data and re-enter on the Excel spreadsheets for reporting. We were told that this process was extremely inefficient and error prone. So what we created is the ability to create tests in the EasyInventory software and attach them to any equipment type. Then testers can use tablets with the EasyVote mobile app loaded on them to carry out the tests. We let the software do the work and build the reports automatically. Our customers are ecstatic”.

Another feature in EasyInventory that started as an afterthought, but soon became the most extensive part of the system is packaging and deployment.

“We obviously knew the importance of tracking inventory, but didn’t realize all the nuances that went with the preparation and equipment delivery,” said Davis. “What the EasyVote team has developed is a true chain of custody system for all needed supplies and equipment for any particular voting location. Everything packaged is based on location need, required testing, scanning of barcodes and seals and any needed sign-offs. The packaged equipment is loaded and unloaded using tablets and the completed process is tracked real-time via dashboards.”
EasyVote Solutions has priced EasyInventory to be affordable for any size election office and has already sold and deployed the module in county election offices in multiple states.

About EasyVote Solutions

EasyVote Solutions mission is to solve the efficiency problems that election offices deal with in preparing for and administering elections. EasyVote’s technology which is both cloud based and mobile based provides the tools that are necessary in today’s election environment. EasyVote provides solutions for critical areas of the election process including, asset management, equipment deployment, poll worker management, timely processing of voters, election preparation management, and campaign finance reporting. EasyVote’s technology reduces the time it takes to perform these election tasks and provide the data needed to make the most intelligent decisions. EasyVote Solutions software is currently used in cities and counties across the country.
Please visit us at:
easyvotesolutions.com or email us at sales@easyvotesolutions.com

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Charles Davis
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