Handling Employee Expense Payments in Compliance with IRS Rules

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AudioSolutionz will host a live webinar presented by payroll expert Dayna J. Reum CPP, FPC, on Thursday, Nov 19, 2015. The training session will help employers avoid common mistakes while handling employee expense payments and comply with the IRS rules.

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Handling and processing employee expense reimbursements can be challenging enough, but to make sure that the expense program is in compliance with IRS is even more overwhelming.

Lately, have you reviewed your company’s expense reimbursement policy to determine whether it complies with IRS and DOL guidelines? If not, now is a great time to review them before the start of the new year in 2016.

Typically, employees are reimbursed when they incur expenses on behalf of their employer. However, the reimbursements should be made in compliance with IRS rules or they are treated as wages to the employee. Non-compliance to IRS employee expense payment rules can mean a raw deal for both the employer and the employee. Why? Because the employer may be forced to pay payroll taxes on the reimbursed amount, while the employee will have to treat the money as taxable income.

It is important that every business maintains a documented reimbursement policy that complies with updated federal regulations. Without a written policy, handling employee expense payments in compliance with IRS and DOL rules can be a heck of a job for any payroll department. A proper, written employee reimbursement policy also helps businesses that don’t have the funds to make a prompt reimbursement avoid some thorny issues where the business expenses incurred by the employee may be treated as a loan or a capital contribution, triggering all sorts of tax and legal liabilities.

However, just having a written policy is not enough, it must be followed and enforced. Employer must also ensure that they follow an accountable plan for reimbursements to exclude it from the employee’s income and avoid paying payroll taxes on the funds.

The live webinar, “Avoid Common Mistakes While Handling Employee Expense Payments,” presented by Dayna J. Reum at http://www.audiosolutionz.com will give attendees the tools needed to ensure that your expense plan is accountable and IRS compliant. You’ll learn to avoid common mistakes that make employers withhold taxes on employee expense payments. The session will also review topics such as frequent flyer miles, spouse travel, per diem and electronic methods.

Participants who attend this webinar are also eligible for CEU credits approved by the following organizations:

  •     Society for Human Resource Management (SHRM) – 1.0 Professional Development Credits (PDC)
  •     CPA – 1.0 Continuing Professional Education (CPE) credit
  •     HR Certification Institute (HRCI) – 1.0 Recertification Credit Hours (RCH)
  •     American Payroll Association (APA) – 1.0 Recertification Credit Hours (RCH)

For more details on the webinar, visit: https://www.audiosolutionz.com/hr-compliance-employment/handle-employee-expense-payments-tips.html

About Audio Solutionz

AudioSolutionz is the country’s leading business enhancing information and knowledge provider for more than a decade. It provides professionals with relevant, trending and pithy industry information through an esteemed panel of nationally recognized industry experts. AudioSolutionz, through its webinars and audio conferences, covers 12+ industries and brings to light the various challenges facing the industry, regulatory insights and changes, and expert strategies and relevant training to overcome these problems.

The company provides training in easy to access and convenient formats—live and on-demand webinars and audio conferences; transcripts; DVDs; and instant download – which you can attend in the comforts of your home or office. Also, participants can get answers to important questions directly from experts in the Q&A session. These training sessions are also a good opportunity for industry professionals to earn valuable CEU, CPE credits, RCH and PDC from reputed certification organizations such as Society for Human Resource Management (SHRM), Human Resource Certification Institute (HRCI), American Payroll Association (APA), National Association of State Boards of Accountancy (NASBA), and American Planning Association (APA).

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Shivane Kay
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