Term Sync is a seamless way to connect your company’s business data and its SharePoint taxonomy, and having this capability can have a very beneficial financial impact on an organization.
Nashville, Tenn. (PRWEB) December 02, 2015
PremierPoint Solutions has released a whitepaper that examines the missing link between a company’s business data and its SharePoint taxonomy, and explains how a software add-on called M anaged Metadata Term Store Sync (Term Sync) bridges the gap.
The free whitepaper is titled “Keeping Line-of-Business Data in Sync with SharePoint for Use as Managed Metadata” and can be downloaded at PremierPoint Solutions’ website.
SharePoint’s Business Connectivity Services (BCS) allows users to import external data important to their business into SharePoint, but it does not provide a way to get that data into one’s Term Store, from which it can be used to tag documents and list items in SharePoint.
External data—such as a company’s customers, vendors, employees, facilities, product names, etc.—could be very useful in SharePoint, if only there were a way to bridge that gap.
“Because Microsoft did not provide a connection between its BCS and the Managed Metadata feature of SharePoint, the two don’t ‘talk’ to each other. This creates a real dilemma for companies that want to get their external data into their Term Store so they can use it as metadata,” said Jeff Cate, president of PremierPoint Solutions.
Term Sync, the “missing link,” closes this gap by connecting the BCS (SharePoint’s data import tool) and the Managed Metadata Term Store.
Whether a business has to synchronize names, update internal information such as customer data, or simply standardize terminology so that everyone is on the same page, Term Sync makes those connections possible.
The result is that users are provided with more meaningful search results and more efficient findability. The product also supports synchronization of hierarchical term sets, a feature many organizations find indispensable.
“Term Sync is a seamless way to connect your company’s business data and its SharePoint taxonomy, and having this capability can have a very beneficial financial impact on an organization,” Cate explained.
As the whitepaper explains, Term Sync enables users to:
- Import terms from their line-of-business systems and use them to tag documents, list items and pages in SharePoint
- Enable synchronization to be done automatically on a schedule or manually on demand
- Keep the imported terms in sync with their business data so that new terms are created automatically and existing terms are updated when the business data changes
- Synchronize hierarchical term sets
Term Sync installs and is deployed as a SharePoint 2010 or 2013 farm solution. It is sold under two licensing options. Under the first licensing option, Term Sync is licensed by three-pack of Sync Points. Under the second (Enterprise) option, Sync Points are unlimited. (A Sync Point is a logical location within a term store where external data is synced to create and update terms based on the business data.)
Based in Nashville, Tenn., PremierPoint Solutions is a Microsoft Certified Partner and a nationwide leader in expert-led, in-person and online public classes on SharePoint products and technologies. The company’s software division professionally develops high-quality commercial add-ons for SharePoint.