Ohio Health System and California Software Development Company Team Up to Streamline Medical Lab Testing

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New application dramatically reduces paperwork and the risk of errors and equipment failures

Kapios Health Creates Assured Compliance Solution™ to Transform Medical Laboratory Equipment Maintenance Documentation and Regulatory Compliance

ProMedica Laboratories uses the Assured Compliance Solution to automate laboratory regulatory compliance.

The Assured Compliance Solution maintains the integrity of the documentation and lab equipment while giving technicians more time to process samples

Laboratories throughout the country are highly automated operations but logging instruments checks and calibrations to meet regulatory requirements is still mostly a manual paper task. A new medical application virtually eliminates the need for paper logs and allows laboratory engineers and technicians to perform routine quality inspections and equipment maintenance using a tablet. It’s called the Assured Compliance Solution™, which was developed by Kapios Health, a joint venture between Toledo-based ProMedica and Palo Alto, Calif.-based Kaonsoft.

With paper and pen documentation, laboratory compliance officers are tasked with combing through stacks of binders, time consuming reports and long audits. The application provides engineers and technicians with a secure, centralized database to record and review equipment status, access records and run reports, all in real-time from a mobile device or a desktop browser anytime, anywhere. It also ensures that regulatory activities are performed in a timely manner. If a scheduled activity is not logged as completed, the system triggers a chain of push and email alerts until the task is addressed. This ensures issues are addressed in real-time rather than at the end of the month.

“The Assured Compliance Solution maintains the integrity of the documentation and lab equipment while giving technicians more time to process samples,” said Justin Hammerling, chief executive officer of Kapios Health. “Log accuracy and task completion rates are improved as well.”

The Assured Compliance Solution is environmentally friendly, eliminating the use of paper and the cost of record storage. Regulations dictate documentation must be stored for the life of the instrument plus two years. On average, the typical lifespan of an instrument is five years. The app satisfies these regulatory requirements and improves the ease of locating historical records.

Since implementing the Assured Compliance Solution in January 2016, ProMedica Laboratories in Toledo, Ohio has achieved 100% completion on all documentation. It saves technologists approximately 13 hours each month, or 156 hours per year, in administrative tasks such as preparing, printing, distributing, managing, troubleshooting and filing maintenance logs. It also helps ProMedica Laboratories reduce and control operating costs related to printing and document storage.

“We are already looking forward to utilizing the Assured Compliance Solution at other ProMedica Laboratories,” said Bonnie Rashleigh, ProMedica Laboratories supervisor of biochemical pathology. “It will soon move to our Michigan laboratories and should help ensure they have all of their regulatory requirements documented.”

The Assured Compliance Solution is evolving to provide more functionality. There are plans for another expansion to transform it into a multifaceted inventory management application.

“It is a small piece of technology with promise to yield big improvements both within and outside of the laboratory,” said Hammerling.

Kapios Health was established in January 2016 to leverage ProMedica’s healthcare industry knowledge and Kaonsoft’s expertise in cutting-edge mobile technology solutions, and is committed to driving innovation in healthcare.

For more information about Kapios Health, visit http://www.kapioshealth.com.

About ProMedica

ProMedica is a mission-based, not-for-profit healthcare organization serving northwest Ohio and southeast Michigan. The 12-hospital system has more than 16,000 employees, 2,300 physicians with privileges, and more than 800 healthcare providers employed by ProMedica Physicians. Additionally it offers a health plan, Paramount, which serves 320,000 members including more than 225,000 members in the statewide Medicaid plan. Driven by its Mission to improve your health and well-being, ProMedica offers a full range of diagnostic, medical and surgical specialties in areas such as emergency medicine and trauma, behavioral health, heart and vascular, oncology, orthopedics, neurology, and women’s and children’s services. The health system has been nationally recognized for its advocacy programs and efforts to raise awareness about hunger as a health issue. For more information about ProMedica, please visit http://www.promedica.org/aboutus.

About Kaonsoft, Inc.

Established in 2011, Kaonsoft is an innovative software company that provides complete end-to-end solutions to create cross-platform enterprise mobility applications. Kaonsoft is not just another mobility technology or software company; it bridges the gap between business and technology. Under a new concept called MaaS (Mobilizing-as-a-Service), the Kaonsoft Enterprise Mobility platform™ allows customers to rapidly mobilize their organizations by seamlessly delivering business critical data from back-end systems to any mobile device, empowering employees, communities, or citizens in record time with low risk. Mobility is a fast moving target, and Kaonsoft is the right partner and platform provider to keep pace at the speed of the mobile world. For more information, visit http://www.kaonsoft.com.

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