Tampa-Based MaintenX Helps Businesses on the Move

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May is National Moving Month and MaintenX wants to help facility managers make a smooth transition into new spaces.

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MaintenX regularly works with facility managers to create personalized preventative maintenance plans, ensuring nothing slips through the cracks.

It's officially moving season! May is National Moving Month, which is the busiest time of year for Americans to relocate. Unfortunately, moving can be a stressful process, even when things go as planned. MaintenX International wants to offer facility managers helpful tips for achieving a smooth transition into your new space.

New Building, New Preventative Maintenance Plan

Moving into a new facility should be exciting. To keep a new space from becoming overwhelming, creating a checklist for preventative maintenance to match your new building’s needs. This can help keep your new responsibilities in order.

While every building is unique, there are some recommended schedules for most typical facility features. Plan for your roof and HVAC system to each be inspected twice per year. Bathroom plumbing should have an annual inspection but be sure to promptly investigate any leaks or unusual noises. Inspect interior and exterior lighting at regular intervals; the start of each season can provide a good rhythm. Electrical systems need less frequent care but should be inspected every three to five years by a technician. Don’t forget parking areas in your preventative maintenance plan by scheduling to clean surfaces at least twice a year and replace coating every 10 years. MaintenX regularly works with facility managers to create personalized preventative maintenance plans, ensuring nothing slips through the cracks.

Business Facility Inspections

Make sure to do a thorough inspection of your business facility before moving in. Make notes of any necessary repairs to the structure or building systems. Inform the landlord of the need for repairs and consult property guidelines to ensure requests are met before you move in. You can negotiate with the landlord on maintenance and repair responsibilities, but be sure to reach an understanding of how much notice the landlord will need to ensure that repairs are made in a timely manner.

Avoid Being Responsible For Equipment Near Its “End of Life”

Routine building inspections typically cover most issues however, some may become obvious once you are regularly using the space. Landlords and management companies know things will come up when a new tenant moves in. It’s in their best interest to keep the property value up, so simply ask for any necessary repairs. If you find some equipment is nearing its “end of life,” request that it is replaced before you move into your new space. This is particularly important if you are purchasing a property and will be fully responsible for repairs after the sale is finalized.

Move and Reinstall Equipment Carefully

When it’s time to move into a new building, do everything you can to protect the current condition of any major equipment or products being moved. If you have any equipment that requires special care, like calibration or to specific temperature ranges, make sure your plan accordingly to ensure it can be transported properly. For example, when calibrated equipment arrives at the new facility it should be given a thorough inspection and recalibrated before its first use.

If leasing your space, be sure to document equipment condition to avoid being held accountable for appliances or equipment that were already broken. Once you've completed your assessment of the facility, contact the landlord and let them know what you've found. Go over your move-in checklist with the landlord, give them a copy, and ask for a timetable for getting the issues fixed. In most cases, they'll be upfront with you about what they can and can't do.

For more information about MaintenX and the services they provide, visit http://www.maintenx.com.

MaintenX International is a fully-licensed, facilities repair company. They are one of the largest national self-performing facility maintenance and repair companies in the U.S. MaintenX has created a network of knowledgeable and professional technicians throughout the country. With their team of well-trained technicians, MaintenX self-performs and manages facility maintenance for clients. In the event there is not a MaintenX technician in the area, the company has fostered a network of preferred vendor partners throughout the country to provide superior service for their clients. For more than 35 years, MaintenX has been expertly serving multi-location retail stores, restaurant chains, and Fortune 500 companies nationwide.

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Bill Schaphorst