3 Reasons Organizations Need an Email Policy and How to Build a Good One

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A well-crafted email policy helps businesses tap into the benefits of email while mitigating the risks—in a new article from Messaging Architects

Email Policy
To have a successful email policy, you need to involve the right people.

Messaging Architects, an eMazzanti Technologies Company and email migration consultant discusses compelling reasons why organizations need an email policy and shares tips on creating an effective policy in a new article on the Messaging Architects website.

The informative article asserts that the tangible benefits of an email policy make the time spent building the policy worth it. Protecting the company reputation, improving security and reducing liability are then cited as benefits. Steps for crafting an effective email policy are then discussed.

“To have a successful email policy, you need to involve the right people,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “You then need to clarify appropriate email usage, email etiquette and security.”

Below are a few excerpts from the article, “3 Reasons Organizations Need an Email Policy and How to Build a Good One.”

Every Organization Needs an Email Policy

1. “Protect company reputation – Employees must understand that any email sent through corporate channels could find its way into the public sphere and cause reputational damage. This includes sensitive information, gossip and offensive communication to or about an employee or customer.”

2. “Improve security – The human factor remains the most significant cyber security threat. In fact, most cyber-attacks begin with phishing. Email policies help to spread awareness as part of a multi-faceted cyber security education program. And when businesses automate with filtering and firewalls, hackers find fewer entrance points.”

How to Develop an Effective Email Policy

“For an email policy to prove effective, you need to first gather input from key stakeholders. This should include legal counsel, human resources, IT and public relations as a starting point. As you compile the elements to include in your policy, keep the document clear, easy to understand, consistent with other company policies and tailored to your business.”

Help with Email Policy Available

Email is Messaging Architects’ primary line of business. The company’s experts provide ePolicy review and consulting services to help organizations limit liability, increase security and stay compliant. They also help configure email systems to get the most out of email archiving and ensure that information stays safe.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization’s most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring and support.

eMazzanti has made the Inc. 5000 list eight consecutive years, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, info@emazzanti.net or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

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Kent Sorensen
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