San Jose, CA (PRWEB) February 10, 2014
While many offices have a stated goal to become paperless, it seems that these same offices continue to churn out more and more documents each day. Despite technologies that should make paperless offices a reality on a larger scale, companies are still in need of methods to help reduce the costs associated with printing. Fortunately, Pacific Office Automation San Jose has some sound advice.
“What should be the easiest step is often the most difficult for office managers,” said a representative with Pacific Office Automation San Jose. “Unintended duplicates, fax cover sheets and any other unnecessary copies need to be eliminated. This requires getting employees to understand that these minor transgressions add up in terms of lost profits. Getting the employees to be vigilant is often the hardest part.”
While the human side of reducing printing costs may prove difficult, the technological side should be a relative breeze. Efficient printers that have cost-saving functions are becoming more readily available, with companies like Pacific Office Automation San Jose leading the way.
“Our multifunction printers, or MFPs as we like to call them, are incredibly efficient in all of their functions,” said the representative. “The features that we supply standard on each printer include double-sided printing, multiple documents per page and fast draft printing mode. Each of these features is designed to help save on printing costs.”
While there will still be issues with convincing employees to remain aware of the costs that they are responsible for generating, the implementation of technologies such as MFPs will often show that management is serious about reducing printer costs, and employees will then be much more likely to follow suit.
“When management issues a directive and backs it up by investing in savings, it shows the employees that this is something that is important,” said the representative. “Employees really just want to see that management is committed to the changes as well. When it comes to the reduction of significant printer-related costs, full commitment should be an easy task.”
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry’s largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world’s largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, “Problem Solved.”