BMI Imaging Partners with Saratoga, California to Support Ongoing Document Conversion Requirements for Laserfiche

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BMI Imaging has been providing Saratoga’s Building, Planning, Public Works, and Finance departments with paper scanning services since October of 2017; long-term partnership for Laserfiche document conversion and indexing requirements across various City Departments.

BMI Imaging Systems
We have enjoyed a long-term relationship with Jim Detrick and the team at BMI. We’ve all worked together to build a highly efficient, accurate process to scan our paper and ingest it into our Laserfiche environment.

BMI Imaging Systems, a leading provider of document conversion, document management and microfiche/microfilm scanning solutions, is pleased to announce the long-term partnership to support the City of Saratoga’s document conversion requirements.

City Clerk Bretschneider states, “We have enjoyed a long-term relationship with Jim Detrick and the team at BMI. We’ve all worked together to build a highly efficient, accurate process to scan our paper and ingest it into our Laserfiche environment.”

BMI offers comprehensive Laserfiche scanning and indexing, incorporating City data for maximum efficiency and accuracy. Several City of Saratoga departments regularly send hard-copy documents/maps and related, Excel-based indexing information to BMI Imaging for conversion to a digital format compliant with the City’s Laserfiche document management system. The digital conversion process includes document preparation, scanning in black/white or color – depending upon each department’s requirements – and indexing using the department-furnished document index data.

Once the document preparation, scanning and indexing processes have been completed, BMI leverages Unity, its proprietary production workflow and control/reporting platform, to output the imaged documents and the associated metadata for delivery. In every case, this output is precisely formatted for import into the City’s Laserfiche system.

The complete deliverable is recorded to DVD-R media (a permanent, unalterable storage media) and delivered to City IT staff along with the processed records. The DVD-R deliverable includes a sophisticated Laserfiche load file that includes all of the instructions required to automatically (and magically!) populate the Laserfiche index template, create any required folders/subfolders and name the document during the standard Laserfiche import process.

Read the full case study here.

About BMI Imaging

BMI Imaging Systems, Inc. has been at the forefront of the document management industry since 1958, first with microfilm and now with scanned images. Headquartered in Sunnyvale, California, with an additional production and sales facility in Sacramento, BMI serves over 500 commercial companies and government agencies, converting an average of 3 million images per month. BMI consists of 60 production specialists and support staff, many having worked for the company for ten years or more.

BMI has developed a wealth of experience in several vertical markets (e.g. healthcare, government, education) and offers customized document management solutions in a competitive and changing marketplace. Scanning paper documents or physical microfilm is usually the most visible task in achieving a full document solution.

Identifying record types, determining indexing methods and leveraging content in existing legacy systems are all skills needed to modernize an agency’s document management systems and processes. BMI’s systems integration team has decades of experience to achieve this goal. Internally developed software tools, over 400 to date, are regularly employed to solve complex image and data challenges. Jobs that require analysis, data extraction, multiple service offerings and custom development are those that separate BMI from other providers.

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Will Whitney
BMI Imaging
(408) 736-7444
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