Tompkins County, NY, Clerk Goes Green with E-Recording

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New York has expanded e-recording in Tompkins County with Simplifile, helping the clerk’s office “go green” and reduce their carbon footprint by using less paper while saving customers time and money on document recording.

Simplifile e-recording service, largest electronic recording service in the U.S., tompkins county new york goes green, clerk's office paperless, electronic recording in Ithaca

Simplifile Announces E-Recording in Tompkins County, NY

Why wouldn’t we do it? It saves us staff time by not having to scan and index the documents, and even though we have a policy of processing and returning documents the same day we receive them, it now allows us to be even quicker.

Tompkins County Clerk has implemented a faster, paperless way for customers to have land documents recorded by using Simplifile’s electronic recording (e-recording) service, helping the clerk’s office “go green” while saving customers time and money.

When asked why her office decided to start e-recording, Tompkins’ Deputy County Clerk Maureen Reynolds said, “Why wouldn’t we do it? It saves us staff time by not having to scan and index the documents, and even though we have a policy of processing and returning documents the same day we receive them, it now allows us to be even quicker. Additionally, we don’t have to process the checks and scan them to the bank for our deposit. The funds now just ‘magically appear’ in our bank account.”

Through Simplifile’s secure, web-based recording service, customers such as title companies, real estate lawyers, banks, and lien filers can submit their documents electronically for recording as well as their recording fees to the county electronically via Automated Clearing House (ACH), eliminating the need to send paper originals and checks through the mail.

“So far everything has been great. Everything is processed quicker and available for viewing sooner. [E-Recording] allows us to reduce our carbon footprint, save taxpayer money and allow our staff to work more efficiently,” Reynolds added. “We are located in Ithaca, N.Y., where going green is what we try to do; our county cars are hybrids, our newer county buildings are LEED certified and utilize solar panels. We eliminated the need for a records storage building by scanning the majority of our paper records, which was approximately 9,000 boxes.”

Tompkins County joins 16 additional recording jurisdictions in New York that have started e-recording, enabling customers to submit their documents to the clerk’s office electronically through Simplifile’s online service.

“Cutting down on paper and helping the county turnaround time-sensitive documents faster for their customers are some of the biggest benefits that come with e-recording,” said President of Simplifile Paul Clifford. “We’re glad to see that our service in Tompkins County has helped contribute to their goals in going ‘paperless’ for the environment.”

“If you can scan it, we will take it,” said Reynolds regarding the types of the documents that can be submitted for e-recording.

For more information about e-recording in Tompkins County, call 800-460-5657 or visit simplifile.com.

About Simplifile

Simplifile is the nation’s largest and fastest-growing e-recording service provider. Simplifile supports thousands of e-recording customers including title companies, banks, attorneys, lien filers, and other organizations that create and submit documents to nearly 1,000 local, state, and federal government jurisdictions. Simplifile’s electronic document services save time and the expense associated with traditional document submission methods. Simplifile is focused on building the industry’s largest and easiest-to-use e-recording service for organizations of all shapes and sizes. More information about Simplifile may be found at simplifile.com or by calling 800-460-5657.

“Simplifile” is a registered service mark of Simplifile, LC.

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