Simplifile Selected to Develop Maryland E-recording Pilot

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The Maryland Judiciary has chosen Simplifile to develop an electronic recording (e-recording) system for the Baltimore County Circuit Court’s e-recording pilot, which will begin next spring and give customers the ability to record land record documents online.

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Maryland's e-recording pilot program with Simplifile will begin in Baltimore County in the spring of 2015

Simplifile understands the workflow process unique to Maryland that includes involving related agencies, and they will configure the system accordingly.

The Maryland Judiciary announced it will launch an electronic recording (e-recording) pilot program in Baltimore County next spring and has selected Simplifile, the nation’s largest e-recording service provider, to develop a customized system for the project.

The pilot project, which will begin testing in January, will enable recording customers to conveniently and securely e-record land record documents, expediting the turnaround time for recorded documents and reducing overall paper and mailing expenses.

“After months of research and a competitive bidding process and evaluation, the e-recording company Simplifile has been chosen to develop the pilot,” the Maryland Judiciary Office of Communications and Public Affairs stated in a press release.

Currently, those who want to record land documents in Maryland must go to several locations to move documents through the Department of Assessments and Taxation, local finance offices, and courthouses, but with the e-recording pilot underway, that process will be streamlined into a convenient, simple electronic process.

“Simplifile understands the workflow process unique to Maryland that includes involving related agencies, and they will configure the system accordingly,” said Barbara Hansman, Project Manager, Judicial Information Systems.

The scope of the pilot will be limited at first to deeds, deeds of trust, mortgages, releases and certificates of satisfaction, and a few others. Over time, more document types will be added.

“The true scope goes far beyond electronic recording and can bring about a more accurate and efficient way to transfer real property. Documents will be integrated with the existing land records system, ELROI, and after verification, they will transfer to the Maryland State Archives for permanent preservation and public access,” said State Court Administrator Pamela Q. Harris.

The e-recording pilot is a collaborative effort by the Judiciary’s Administrative Office of the Courts (AOC), the Baltimore County Circuit Court Clerk’s Office, Baltimore County Department of Budget and Finance, and Maryland Department of Assessments and Taxation.

Simplifile is developing the system at no cost to the Judiciary, Baltimore County or the state.

“We are thrilled to be able to assist the Maryland Judiciary with this project and to provide both local and national document submitters with an easy-to-use, cost-effective recording option for the first time in Baltimore County,” said Paul Clifford, president of Simplifile.

Maryland is the 45th U.S. state to begin e-recording with Simplifile, and Baltimore County will join Simplifile’s network of more than 1,170 e-recording jurisdictions nationwide.

For more information about e-recording in Baltimore County, call 800-460-5657 or visit simplifile.com.

About Simplifile

Simplifile is the nation’s largest and fastest-growing e-recording service provider. Simplifile supports thousands of e-recording customers including title companies, banks, attorneys, lien filers, and other organizations that create and submit documents to more than 1,170 local, state, and federal government jurisdictions. Simplifile’s electronic document services save time and the expenses associated with traditional document submission methods. Simplifile is focused on building the industry’s largest and easiest-to-use e-recording service for organizations of all sizes. More information about Simplifile may be found at simplifile.com or by calling 800-460-5657.

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