Many businesses are shocked to find out the expenses that they incur as a result of their printer use.
Salt Lake City, UT (PRWEB) January 19, 2014
Many businesses are shocked to find out the expenses that they incur as a result of their printer use. The cost of ink, toner, paper and other printing-related supplies can quickly snowball into an unwieldy expense. Despite these costs, many businesses are unaware of the simple methods available to significantly reduce these office expenditures. Fortunately, Pacific Office Automation Salt Lake City has some very viable solutions.
“The easiest way for a company to save on these expenses is by investing in an inkjet printer that features 100 percent toner efficiency,” said the representative. “These color printers come with many energy saving options and can regulate when users use color printing or black and white printing.”
The representative was quick to point out that the savings that this type of printer produces greatly outweighs the initial cost, making it an investment that features a very quick return. However, investing in a new and more efficient printer is certainly not the only option.
“You have to make sure that the employees are on board with these initiatives to control printer-related costs,” said the representative. “It should be relatively easy to explain that internal documents should be printed in low resolution and in black and white.”
It is also relatively easy to install default settings on the printer to ensure that documents are printed in the most economical fashion possible. If a department is responsible for producing only internal documents, the printer they use should be set to the most economical setting, whereas the marketing department has different needs that may necessitate the use of high-resolution color printing.
“To override the default settings, you can put a secure password in place to make sure the only personnel with access will have a legitimate need for something other than low-resolution black and white printing,” said the representative.
Pacific Office Automation Salt Lake City also offers a service called print track and control, which can help office managers determine any inefficiency in office printing.
“The print track and control service is really great in that regard,” said the representative. “You can see exactly where wasteful printing is occurring and easily rectify the problem so that you can reduce your printer-related costs.”
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry’s largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world’s largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, “Problem Solved.”