Cortland County, NY Announces New E-Recording Service with Simplifile

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The Cortland County Clerk’s office is now electronically recording land documents with Simplifile, providing a faster, more cost-effective recording solution for the county and its customers.

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Cortland County Clerk's Office Implements E-Recording of Land Records with Simplifile

E-Recording will save our submitters money by not having to spend money on printer supplies, paper and the cost of postage or runners to submit the documents.

Cortland County Clerk Elizabeth Larkin announced today the implementation of electronic recording (e-recording) of land documents, such as mortgages and deeds, with Simplifile, the nation’s largest e-recording service provider.

The newly available online recording service will enable both the county and its customers to more quickly and efficiently record documents.

“As we enter more and more in to the digital age, the idea of transmitting documents for recording and filing has become a reality. Documents in the Cortland County Clerk’s office are all scanned and retained digitally with multiple back-ups and eventually converted from digital images to microfilm,” Larkin said. “To obtain the digital images we currently accept paper documents and scan them to digital images. The logical next step is to accept them digitally. Mortgages and deeds that are prepared on a computer now can be sent digitally for recording, with the exception of the signature page which must be signed and notarized.”

E-Recording also provides significant cost-saving benefits, contributing to a more ‘paperless’ environment for both the county and their submitters, which includes title companies, banks, attorneys, and other organizations that submit documents to the clerk’s office for recording.

“E-Recording will save our submitters money by not having to spend money on printer supplies, paper and the cost of postage or runners to submit the documents,” Larkin added. “The county clerk’s office will save time and employee costs by not having to open mailings, scan documents, or return documents by mail. Errors in scanning will be eliminated because the images that are e-recorded will be what is put on record at the clerk’s office.”

The chance that a page will be scanned incorrectly will also be eliminated with Simplifile’s e-recording service, according to Larkin.

“We are thrilled to be working with Cortland County and helping them make the next step in ‘going digital’ with their recording process,” said Paul Clifford, president of Simplifile. “The title companies and other organizations who submit documents to the clerk’s office for recording will be excited to now have the option to e-record. It’s easier and more convenient for everyone involved.”

Cortland joins 11 other counties in the state of New York and more than 960 recording jurisdictions nationwide who are now providing Simplifile’s e-recording service to help customers save money and improve the overall recording process.

The Cortland County Clerk’s office will accept any documents for recording or filing that are currently recorded or filed at the clerk’s office.

For more information about e-recording in Cortland County, N.Y., call 800-460-5657 or visit simplifile.com.

About Simplifile

Simplifile is the nation’s largest and fastest-growing e-recording service provider. Simplifile supports thousands of e-recording customers including title companies, banks, attorneys, lien filers, and other organizations that create and submit documents to more than 960 local, state, and federal government jurisdictions. Simplifile’s electronic document services save time and the expense associated with traditional document submission methods. Simplifile is focused on building the industry’s largest and easiest-to-use e-recording service for organizations of all shapes and sizes. More information about Simplifile may be found at simplifile.com or by calling 800-460-5657.

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Anais Moody