Emails can be saved as separate PDF documents (using preconfigured naming conventions), or merged into PDF binders or packages with embedded views.
(PRWEB) May 14, 2015
SWING Software announces today the release of SWING Porter for Outlook – a software tool for exporting Outlook emails and attachments into archivable PDF documents.
SWING Porter for Outlook enables users to export email messages as PDF files. It natively integrates with Outlook, so users can select emails or entire folders, and convert them to PDFs with a single click. Emails can be saved as separate PDF documents (using preconfigured naming conventions), or merged into PDF binders or packages with embedded views.
Key reasons why companies benefit from converting email messages into PDF format:
- PDF and PDF/A provide long-term retention of business records, decoupled from email servers and clients.
- Once the emails have been exported as PDFs, they can be shared or archived together with other documents related to a specific project or client.
- By storing relevant emails in a central location, companies avoid legal risks associated with inadequate records management practices.
The SWING Software’s product line of content transformation and archiving software now consists of tools for Microsoft Outlook/Exchange and IBM Notes/Domino platforms.
About SWING Software
SWING Software delivers content transformation and integration software to over 1,000 organizations worldwide. Its solutions for leading collaborative platforms are helping companies across 60 countries worldwide make their document production, publishing and archiving processes more efficient. For more information, visit http://www.swingsoftware.com.