MaintenX Helps Businesses Budget for Preventative Maintenance and Avoid Costly Breakdowns

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MaintenX International wants to provide top quality budgeting advice for businesses when planning ahead for maintenance and trying to avert expensive breakdowns.

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Preventative maintenance can protect your budget by reducing unexpected and costly repairs, providing predictable maintenance schedules and keeping your company's facilities and assets up-to-date.

Tampa-Based MaintenX wants to help facility managers create a thorough budget to cover building costs for 2019. Predictable maintenance costs are the best place to start when preparing a budget. By planning ahead and scheduling preventative maintenance, facility managers can help avoid unexpected breakdowns and costly repairs.

"Running and operating off an efficient facility budget is a wise business choice on many levels,” said Bill Schaphorst, MaintenX’s VP of Business Development. “Preventative maintenance can protect your budget by reducing unexpected and costly repairs, providing predictable maintenance schedules and keeping your company's facilities and assets up-to-date.”

As many facility managers know, sudden repairs do come up. However, if planning prior to an emergency helps organizations be better prepared to deal with unforeseen incidents. Here are some tips for creating a budget while keeping in mind the unique building, community and customer needs, company assets and schedule that each facility manager faces.

Preparing a Facility Management Budget

Whether commercial or residential, buildings require many different types of maintenance. The most important thing to remember when building out a business budget is incorporating facility preventative maintenance, as well as emergency resources for unexpected repairs. The following are some considerations to help sustain the life of a facility through a comprehensive budget plan:

1. Calculate the amount of money needed for a specific maintenance program (total maintenance costs) for the next year. Look at current projects and upcoming building upgrades that will be necessary within the next 5-10 years. Planning to ensure facility equipment are serviced before they break down and stop the normal flow of things can help reduce major costs from repair or loss of operations.
2. Know who a facility is servicing and tailor the maintenance plan to serve guest, employee or staff needs, in order of who most often uses the space.
3. Including a maintenance provider in the budget planning process can help an organization determine cost breakdowns and tailor the plan to meet their specific needs and budget.
4. Climate and environment can have a large impact on facilities. Incorporate seasonal needs into budget planning.
5. Take advantage of professional resources to help create a maintenance budget. The following are a few organizations that offer free, online resources to assist with budgetary planning: Building Owners and Managers Association International (BOMA), Institute of Real Estate Management (IREM), International Facility Management Association (IFMA) and Building Service Contractors Association International (BSCAI)

Create a Fool-proof Budget by Creating a Maintenance Calendar

Creating an equipment maintenance calendar can help schedule appointments for preventative maintenance on different equipment within a specific time frame. Creating a 'shutdown period' will reduce the length of equipment downtime with minimal impact to operations during maintenance. Plan a maintenance shutdown period during the holiday season or the slowest time of the year. By grouping maintenance, lost business costs can be reduced, service costs can be better estimated and expenses can be distributed throughout the year.

Know Your Assets and Plan Accordingly

When developing a preventative maintenance calendar put together an inventory list of all equipment and company assets that will require maintenance. List assets that are critical to operational functions at the top of the list. Utilize an architectural design or building plan to pinpoint the location of assets that will be a part of the preventative maintenance plan. Being aware of critical operational equipment locations can help simplify maintenance scheduling for technicians and cut down on time and resources while they’re being serviced.

For more information about MaintenX and the services they provide, visit

MaintenX International is a fully-licensed, facilities repair company. They are one of the largest national self-performing facility maintenance and repair companies in the U.S. MaintenX has created a network of knowledgeable and professional technicians throughout the country. With their team of well-trained technicians, MaintenX self-performs and manages facility maintenance for clients. In the event there is not a MaintenX technician in the area, the company has fostered a network of preferred vendor partners throughout the country to provide superior service for their clients. For more than 35 years, MaintenX has been expertly serving multi-location retail stores, restaurant chains, and Fortune 500 companies nationwide.

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Bill Schaphorst
+1 813-297-9348
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