NYC area records management expert outlines the benefits of a structured approach to document management, sharing critical ways to improve business operations with a DMS—in a new article from Messaging Architects
HOBOKEN, N.J., June 13, 2024 /PRNewswire-PRWeb/ -- A new article published by Messaging Architects, an eMazzanti Technologies Company and records management expert, reminds businesses that a document management system (DMS) plays a vital role in ensuring that data becomes a valuable asset instead of a costly liability.
The informative article details four key ways that a DMS delivers essential business benefits. These include enhanced security and compliance, strengthened collaboration, streamlined document management and retrieval, and improved disaster recovery.
"With a DMS, organizations gain a digital system that provides essential visibility into information throughout the enterprise. It also enables them to smoothly create, manage, store, sign, send, and track electronic documents," explained Greg Smith, Vice President of Services Delivery at Messaging Architects.
Below are a few excerpts from the article, "4 Ways to Improve Business Operations with a DMS."
Enhance Security and Compliance
"The DMS allows granular control over who can access, edit, share, and delete documents. Organizations can label sensitive data and enact role-based permissions to ensure access only by authorized persons. They can also tie retention rules to document labels, automatically archiving or deleting documents according to regulatory requirements."
Boost Collaboration
"A core function of a DMS system such as Microsoft SharePoint involves providing a centralized repository for organizing enterprise documents of all kinds. This enables team members to find needed documents quickly. It also fosters seamless collaboration by allowing multiple users to work on documents simultaneously."
Streamlined Document Management and Retrieval
"Teams can utilize SharePoint's custom metadata tags to categorize documents. For instance, users can tag documents according to project, document type, or approval status, making it easier to sort and retrieve files quickly."
Safeguard Against Disaster
"The DMS plays a crucial role in protecting documents against loss in the event of disasters such as fire or cyberattack. For instance, cloud-based DMS solutions provide off-site backups and quick recovery options to minimize downtime and data loss. And storing documents in the cloud protects them from on-premises disasters."
Choosing the Best DMS for Your Business
The right DMS solution for your business depends on several factors, including business size and document volume, the nature of your workflows, and the level of collaboration required. Security and compliance requirements also play a role. For assistance implementing the ideal DMS for your organization, turn to the records management experts at Messaging Architects.
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About Messaging Architects
Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.
About eMazzanti Technologies
eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced business cyber security, retail and payment technology, digital marketing services, AI, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.
eMazzanti's consistent growth landed them on the Inc. 5000 list 9X. Recognized as a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year, and 5X WatchGuard Partner of the Year, the company excels as a trusted outsourced IT partner! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.
Media Contact
Juliana Wallace, Messaging Architects, 2178999111, [email protected] , https://messagingarchitects.com/
SOURCE Messaging Architects
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