Bogged Down with Email? These Popular Microsoft Outlook Features Will Help

NYC area Microsoft expert shares time-saving Microsoft Outlook features to help users gain control of unwieldy email inboxes—in a new article from Messaging Architects

HOBOKEN, N.J., Jan. 11, 2024 /PRNewswire-PRWeb/ -- Messaging Architects, an eMazzanti Technologies Company and email solutions expert, shares favorite Microsoft Outlook features for organizing email. Email serves a critical business function. But left unmanaged, it can take valuable time away from important tasks.

The author outlines four powerful ways Outlook helps users regain control of their time. He first highlights the benefits of scheduling emails, then provides tips for using two kinds of customizable rules for automating email organization. Finally, he explains how to ignore unwanted conversations.

"Millions of users around the world use Microsoft Outlook, but many miss out on powerful features that could save them hours every week," stated Greg Smith, Vice President of Services Delivery at Messaging Architects.

Below are a few excerpts from the article, "Bogged Down with Email? These Popular Microsoft Outlook Features Will Help."

Compose Now, Send Later

"Email timing makes a difference. For instance, send an email to a coworker at the beginning of their weeklong vacation, and it will get buried in hundreds of emails. Likewise, sending a meeting agenda three weeks before the meeting almost ensures that attendees will ignore it. But waiting a week to write an important email may mean the email never gets sent."

Organize Incoming Messages Automatically with Rules

"Inbox rules tell Outlook how to handle incoming messages, and users specify both the situations that trigger the action as well as the action to take. For example, an employee going on vacation might forward all emails from an important client to a coworker."
Clean Up an Email Folder with Sweep

"Sweep rules do not include as many options as inbox Rules. However, they offer a quick and easy way to clean up a specific folder by moving or deleting messages from a specific sender. For example, a user might set a Sweep rule to always keep the latest update email from the Sales team but automatically delete the rest."

Ignore Unwanted Conversations

"Sometimes an email conversation continues long after it ceases to be relevant to one of the recipients. Rather than be distracted by repeated emails that no longer apply, users can ignore an entire conversation."

Discover More Microsoft Outlook Features to Drive Productivity

These features represent just the tip of the iceberg for time-saving options in Outlook. The Microsoft experts at Messaging Architects work with organizations to optimize their email use. From planning a Microsoft 365 migration to strengthening email security and regulatory compliance, they bring the expertise businesses need.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced business cyber security, retail and payment technology, digital marketing services, AI, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti's consistent growth landed them on the Inc. 5000 list 9X. Recognized as a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year, and 5X WatchGuard Partner of the Year, the company excels as a trusted outsourced IT partner! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

Media Contact

Kent Sorensen, Messaging Architects, 14803345403, [email protected], www.messagingarchitects.com

SOURCE Messaging Architects