Discover How PowerPoint Accessibility Features Engage a Broader Audience

NYC area Microsoft 365 expert discusses how PowerPoint accessibility features such as subtitles and reading order increase presentation effectiveness—in a new article from Messaging Architects

HOBOKEN, N.J., July 28, 2022 /PRNewswire-PRWeb/ -- Messaging Architects, an eMazzanti Technologies Company and Microsoft 365 expert, explains several PowerPoint accessibility features in a new article. The informative article first cautions that audience members with visual or hearing impairments may miss critical elements of a presentation.

The author then examines several potential remedies, including alt text for images, longer descriptions for complex graphics, and reading order for screen reader support. He continues by encouraging the use of subtitles and captions for translation and hearing support. He concludes by explaining how to run the PowerPoint Accessibility Checker.

"Audience members with visual or hearing impairments or people who speak other languages may miss critical elements of a PowerPoint presentation," stated Greg Smith, Vice President of Services Delivery at Messaging Architects. "Accessibility features help to ensure everyone can access the content."

Below are a few excerpts from the article, "Discover How PowerPoint Accessibility Features Engage a Broader Audience."

Add Longer Descriptions for Complex Graphics

"Complex graphics, such as infographics, that convey critical information may require more detail. In that case, enter a short description in the alt text. Then, write a longer description in a content placeholder such as a text box. If you move the content placeholder off-screen, it will not appear on the slide, but the screen reader will still access it."

Check Reading Order for Screen Reader Support

"Presenters need to understand that, by default, screen readers read slide elements in the order they were added. That can differ significantly from the order the elements appear on the slide. Fortunately, PowerPoint allows users to define the reading order for a slide."

Add Subtitles and Captions for Translation and Hearing Support

"For live presentations, PowerPoint can transcribe the presenter's words and display captions on-screen in real time. For example, subtitles make presentations accessible to hard of hearing audience members or those who need to view the presentation with the sound off. Additionally, PowerPoint can translate the presenter's words and display subtitles in a different language."

Microsoft Office Accessibility Checker

"Finally, be sure to run the Accessibility Checker as you review your presentation. The Accessibility Checker will check to make sure all non-text elements include alt text. It will also check that all slides have unique titles, verify that video elements include captions and provide additional suggestions."

Harness the Power of Microsoft 365

Accessibility features represent just one way that Microsoft works to improve productivity and collaboration. To take advantage of the power of Microsoft products, business leaders should talk with Messaging Architects consultants about migrating to Microsoft 365.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

Media Contact

Kent D Sorensen, Messaging Architects, 14803345403, [email protected]

SOURCE Messaging Architects