How to Create a Business Email Signature in Outlook and Design Tips

NYC area Microsoft 365 expert shares tips for creating an effective business email signature in Outlook starting with what to include—in a new article from Messaging Architects

HOBOKEN, N.J., April 20, 2023 /PRNewswire-PRWeb/ -- Messaging Architects, an eMazzanti Technologies Company and Microsoft 365 expert, shares tips for creating a business email signature in a new article. The informative article first discusses what to include in the signature block, such as contact information, privacy notices, social media icons, and possibly a call to action.

The author then shares design tips, including keeping the signature simple and uncluttered and making it mobile friendly. He then details the six specific steps for creating an email signature in Microsoft Outlook. He concludes by relating how to manually add a signature to an email once created.

"Neglecting to take the time to create a business email signature means missing a critical opportunity to connect," stated Greg Smith, Vice President of Services Delivery at Messaging Architects. "A well-crafted signature can increase brand awareness, generate leads, and drive traffic to your website."

Below are a few excerpts from the article, "How to Create a Business Email Signature in Outlook and Design Tips."

What to Include in a Business Email Signature

"In addition to essential contact details, your business email signature can include anything from social media links to a favorite quote. Before you create your signature, consider what image you want to portray and what you want recipients to know or do."

Design Tips for an Effective Signature

"While you can include just about anything in an email signature, including too much will overwhelm the recipient. Keep the signature simple and uncluttered, using the design to focus the reader's eye on the important details."

"For instance, try to keep the signature to three or four lines. Emphasize your name by placing it first and using a larger font. Bold, color and graphics, used sparingly, will draw the eye to key elements. Stick to one or two colors, using them consistently. Colors should align with your company brand."

Manually Add Your Signature to an Email

"To manually add a signature to an email message in Outlook, click Signature on the Message menu. On the dropdown list, click the signature you want to add."

Business Email Signature Experts

Messaging Architects helps business leaders deploy business email signature solutions that allow for the creation and management of multiple signatures. With these tools, organizations can provide important marketing and event information and ensure a consistent look and feel across the organization. These solutions fully integrate with Microsoft 365.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced cyber security, retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

Media Contact

Kent Sorensen, Messaging Architects, 4803345403, [email protected]

SOURCE Messaging Architects